Purchasing Administrator

State of Indiana•Indianapolis, IN

1d•$67,314•Onsite

About The Position

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. About the Indiana Department of Homeland Security (IDHS): The Indiana Department of Homeland Security (IDHS) leads Indiana's emergency planning and operations, first responder training, and fire and building safety. The Indiana State Fire Marshal leads the Division of Fire and Building Safety (within IDHS), which oversees the enforcement of building codes and includes a fire investigations unit. The agency certifies and trains thousands of first responders and also hosts state-level exercises each year. IDHS also supports the state Emergency Operations Center (EOC), which leads response and coordination efforts for large-magnitude incidents.

Requirements

Broad knowledge in contracting, requisitions and purchasing/procurement, accounting, business administration, fiscal management, or related experience.
Broad knowledge of state and federal procurement laws, rules, procedures, practices, and forms.
Extensive knowledge specific to overseeing and managing contracts.
Effective communication skills.
Broad knowledge and advanced proficiency with E-Procurement management system and ability to use the Microsoft Suite software.
Expertise with general project management including financial management, and conflict management.
Ability to negotiate contracts and bids.
Inter-personal relationship skills are a must, and strong communicators with positive attitudes will be most successful in the established work environment.
Ability to maintain confidentiality.
Eligible to be bonded and ability to accurately handle financial documents.
At least one year of experience must be supervisory.
Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Nice To Haves

Related certifications and coursework may be considered for education or experience.
A degree is not required. However, at least 10 years, of experience, applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Responsibilities

Supervise and lead a team of purchasing administrators in an agency delegated purchasing authority by IDOA , providing guidance, training, and support as needed.
Oversee the procurement process, adhering to all Department of Administration and State of Indiana policies, procedures, and guidelines, from requisition to delivery, ensuring timely and cost-effective purchasing of goods and services.
Develop and maintain relationships with vendors and suppliers, negotiateing contracts, pricing, and terms to optimize value.
Monitor inventory levels and coordinate with various departments to ensure adequate stock levels while minimizing excess inventory.
Review purchase orders and contracts for accuracy and compliance with company state policies and regulatory requirements.
Analyze purchasing data and trends to identify opportunities for cost savings and process improvements.
Maintain accurate records of purchases, contracts, and vendor communications, ensuring documentation is up-to-date and easily accessible.
Handle any escalated issues or concerns related to purchasing administration, resolving conflicts and ensuring prompt resolution.
Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
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