Purchasing and Inventory Coordinator - Property Control

University of Mississippi Medical Center•Jackson, MS

1d•Onsite

About The Position

The Purchasing and Inventory Coordinator is responsible for preparing, managing, and resolving issues associated with UMMC's reporting of major movable equipment, vehicles, buildings, land, and infrastructure assets. The role serves as a lead by providing training and guidance to personnel on federal and state compliance requirements and accounting best practices. The position manages asset inventory reporting and the UMMC equipment inventory database, reviews and processes purchase and accounting records, reconciles financial statements and fixed-asset records, and supports asset-management systems and user training. The duties listed are general examples and are not exclusive or all-inclusive; management may add or change duties at any time.

Requirements

High school diploma or GED.
One year of experience in administrative support, records management, or inventory control.
Valid Mississippi Driver’s License.
Management and organizational skills.
Computer skills.
Verbal and written correspondence skills.
Ability to analyze and interpret data.

Responsibilities

Manage inventory reporting for UMMC's major movable equipment, vehicles, buildings, land, and infrastructure assets as required by the Mississippi State Auditor's Office.
Calculate, review, and assign costs to equipment purchase orders submitted to state and federal auditors.
Analyze records, reports, and accounting documents for accuracy and completeness, and investigate and resolve questionable entries.
Prepare, review, and process budget, expense, and related correcting entries.
Assist with planning, developing, implementing, and enhancing asset-management systems.
Identify and prioritize system requirements and coordinate user training.
Manage the UMMC equipment inventory database.
Review and approve capital requests for UP, Baston, and Contracts Administration.
Research and enter asset-tracking specifications into the enterprise planning system to reconcile purchase orders with invoices and quotations.
Review purchase orders for consistency with vendor quotations, correct material classification under Mississippi guidelines, and appropriate accounting-unit charges.
Date-stamp purchase orders and ensure they are released within required timeframes.
Train and assist departmental property officers and other personnel with documentation to ensure compliance with state property policies and procedures and federally sponsored program requirements.
Reconcile financial statements and fixed-asset records for the UMMC Comptroller's Office.