Purchasing and Inventory Control - MetroKraft Interiors

Artisan Design Group, LLC•Nashville, TN

39d•Onsite

About The Position

The Purchasing and Inventory Control Assistant supports daily purchasing operations, inventory management, receiving, and subcontractor material coordination to help ensure smooth warehouse and installation operations. The role requires organization, attention to detail, supplier and subcontractor communication, and the ability to manage multiple priorities in a fast-paced flooring environment. The position processes stock and non-stock orders, follows up on purchase orders and deliveries, monitors inventory, performs cycle counts, and maintains accurate stock records. It uses RFMS for purchasing, inventory, receiving, order entry, and reporting, and supports scheduling through Schedule Pro. The role also receives flooring materials, coordinates subcontractor loadouts, operates a forklift, and maintains required safety and equipment checklists. The work takes place in both office and warehouse environments, with regular coordination among purchasing, scheduling, warehouse, installation teams, suppliers, and subcontractors. The listed schedule is 6:00 a.m. to 3:00 p.m., Monday through Friday.

Requirements

Minimum of 2 years’ experience in the flooring industry.
High school diploma.
Strong attention to detail and organizational skills.
Ability to prioritize tasks and manage deadlines effectively.
Strong communication and problem-solving abilities.
Proficiency in Microsoft Excel and other standard office software.
Ability to work independently and as part of a team.
Ability to work in office and warehouse environments, lift, move, and inspect materials, and frequently walk and stand.
Ability to operate a forklift for material handling.

Nice To Haves

Previous purchasing, inventory control, warehouse, or flooring industry experience preferred.
Experience with RFMS or similar ERP/inventory systems preferred.

Responsibilities

Process stock and non-stock material orders with approved suppliers according to company procedures.
Manage subcontractor store orders and purchase required materials on time.
Follow up with suppliers regarding purchase orders, delivery schedules, pricing, and backorders.
Review material costs for savings opportunities, including crossover styles, bulk purchasing, and approved substitutions.
Create and update stock purchase orders, print PO lines, and add lines to existing POs as needed.
Maintain approved stock and non-stock status lists.
Perform regular cycle counts and monitor inventory levels for accurate records and replenishment.
Use the RFMS Inventory Module for ordering, stock adjustments, inventory review, and reporting.
Verify roll and item inventory and assist with product setup, updates, and database maintenance.
Operate a forklift to move materials to designated bin or staging locations.
Receive tile and other flooring materials; review bills of lading and delivery documentation.
Process receiving through RFMS, including express receiving and receiving/costing modules; tag materials and enter them into inventory.
Coordinate subcontractor loadouts to ensure installers receive materials for scheduled jobs.
Complete daily and weekly forklift checklists and report issues to the supervisor.
Enter, update, and maintain order lines in RFMS; transfer materials between orders when necessary.
Create roll cut tickets and print pick tickets.
Assist with firm schedule date verification and schedule reporting through Schedule Pro.
Maintain backorder reports and tracking spreadsheets; run purchasing, inventory, and receiving reports as needed.
Communicate with suppliers, warehouse staff, scheduling teams, and subcontractors.
Support department workflow, follow company safety procedures and policies, and perform other assigned duties.