Purchasing and Financial Coordinator

Brown University•Providence, RI

5d•Hybrid

About The Position

The Purchasing and Financial Coordinator for the Department of Chemistry manages the procurement of scientific research equipment and supplies, as well as instructional and administrative materials. The Coordinator works closely with faculty, staff, students, and visiting researchers. This role assists Principal Investigators (PIs) in determining allowable grant expenditures, and keeps accurate, timely records in accordance with audit standards. The Coordinator ensures all purchases adhere to University and sponsored research purchasing guidelines and policies. The incumbent also manages purchasing databases, financial trackers, and reporting functions, while maintaining knowledge of Environmental Health and Safety (EHS) considerations specific to a chemistry environment. The position collaborates with the Financial and Operations Manager, the Academic Department Manager (ADM), the Stockroom Coordinator, and departmental leadership, and steps in to provide stockroom coverage as needed to maintain operational continuity.

Requirements

Associates degree with minimum of 2-3 years of related experience; or an equivalent combination of education, training, and experience.
Excellent financial and database management skills.
Proficiency in FileMaker Pro and other databases as needed, Microsoft Office (in particular Excel), Google Workspace (Gmail, Sheets and Docs), and Workday.
Willingness to learn new systems and structures.
Strong customer service orientation.
Excellent time management, organizational skills, and attention to detail.
Strong interpersonal, oral, and written communication skills.
Ability to work independently and collaboratively.
Ability to manage multiple priorities in a fast-paced environment.

Nice To Haves

Two years of stockroom experience preferred.

Responsibilities

Manages the procurement of scientific research equipment and supplies, as well as instructional and administrative materials.
Assists Principal Investigators (PIs) in determining allowable grant expenditures.
Keeps accurate, timely records in accordance with audit standards.
Ensures all purchases adhere to University and sponsored research purchasing guidelines and policies.
Manages purchasing databases, financial trackers, and reporting functions.
Maintains knowledge of Environmental Health and Safety (EHS) considerations specific to a chemistry environment.
Collaborates with the Financial and Operations Manager, the Academic Department Manager (ADM), the Stockroom Coordinator, and departmental leadership.
Steps in to provide stockroom coverage as needed to maintain operational continuity.