Purchasing and AP Coordinator

BME•Burlington, KY

18h•Onsite

About The Position

Responsible for coordinating purchasing operations, accounts payable support, warranty resolution, and inventory-related processes for the company. This role manages Purchase Order creation and reconciliation, supports invoicing and vendor communications, oversees warranty claims and credit recovery efforts, and works cross-functionally with field technicians, project managers, dispatch, vendors, and Accounts Payable to improve operational efficiency and accuracy.

Requirements

2 years experience in purchasing or accounts payable (within the construction or mechanical industry a plus!)
Track record of being organized, efficient, and able to manage a high number of requisitions.
Advanced computer skills in MS Office.

Nice To Haves

Experience with BuildOps a plus

Responsibilities

Create and manage Purchase Orders for service, project, and inventory needs
Provide PO numbers to technicians, project managers, and office staff
Update POs using packing slips, invoices, and field documentation
Ensure accurate PO documentation and system entry
Create and maintain company credit card Purchase Orders
Provide payment information to approved suppliers
Ensure receipts and supporting documentation are submitted accurately
Resolve purchasing discrepancies related to credit card activity and vendor billing
Resolve PO and invoicing discrepancies with Accounts Payable
Review and complete purchasing receipts before AP processing
Verify invoice numbers, dates, pricing, and net amounts for accuracy
Support process improvements between Purchasing and AP operations
Reconcile warranty purchases, returns, and vendor credits
Submit and monitor warranty claims with vendors and manufacturers
Follow up on pending credits, disputes, and return authorizations
Resolve delayed or denied warranty claims with vendors
Maintain warranty documentation and communication records
Escalate unresolved vendor issues when necessary
Maintain item numbers, including creating, editing, and inactivating items
Manage truck assignments and inventory transfers within BuildOps
Assist with truck and warehouse inventory counts
Support dispatch operations and resolve purchasing-related issues