Purchasing and Collections Coordinator

Remington College•Dallas, TX

3d•Onsite

About The Position

Assists Procurement and Asset Manager with all purchasing and student delinquent account collections activities for Remington College. This is an analytical position that requires great attention to detail, organization, and strong negotiating skills. This position also requires a high level of customer service relating to the needs of the various campuses and Administrative Office. The primary responsibility for this role is to assist the Procurement and Asset Manager to control costs without sacrificing quality or necessity.

Requirements

Bachelor’s degree in business or other comparable field required.
Minimum 5 years’ experience in purchasing, accounting, analytics, or comparable field in a corporate environment required.
Excellent written and verbal communication skills
Excellent organizational skills
Excellent customer service skills
Excellent problem-solving ability.
Above average computer skills
Ability to manage, balance, and prioritize many small projects at one time.
Clear knowledge of purchase order systems and processes
Understanding of distribution channels and how they work
General understanding of transportation and logistics
General accounting knowledge a plus

Responsibilities

Adheres to all school policies and procedures and always operates within state and federal statutes and regulations and within standards of accreditation.
Maintain purchase order system items, users and processes and trains users on using the system.
Oversee purchase order processing from requisition to purchase order.
Oversee and manage the student laptop process ensuring students with proper FA clearance(s) receive a student laptop within the applicable regulatory time-period from their start date.
Negotiate pricing with vendors for ongoing purchases as well as major projects.
Respond quickly to campuses and headquarters’ requests for purchases.
Explore opportunities for additional savings and efficiencies.
Maintain existing and establish new purchasing standards.
Monitor major expenditures and review/approve invoices.
Review all monetary contracts.
Manage/update expenditure spreadsheets.
Communicate with management regarding purchases that affect their departments.
Works with students, parents, and campus-based personnel concerning student tuition and loan accounts and assists in communicating the college’s financial policies to all students.
Deliver excellent customer service and ensure student account operations, communications, and controls are effective and efficient.
Establishes credit limitations on student accounts and handles special credit arrangements and deviations from standard terms of payment.
Collects delinquent payments and accounts from students.
Establishes and updates students' credit activities.
Reviews collection reports to ascertain the status of all student accounts and solves or reports delays or issues in payments, collections, and outstanding balances and uses this information to evaluate the effectiveness of current collection policies and procedures.
In consultation with the Legal Department and Chief Financial Officer, handles the formulation of credit and collection policies.
Audits delinquent accounts considered to be uncollectible to ensure that maximum efforts have been taken before assigning bad debt status to accounts.
Performs other duties as needed or assigned.
Perform the job on site.