Boca By Design Purchaser

The Boca Raton•Boca Raton, FL

13d•Onsite

About The Position

The Boca By Design Purchaser oversees all aspects of purchasing for Boca By Design, including special requests for the Resort. This role involves purchasing, overseeing deliveries and shipments, and allocating purchased items to respective departments or events. The ideal candidate will be adept at sourcing products, negotiating the best pricing, and managing vendor relationships. Strong computer and multitasking skills are essential for this position.

Requirements

Purchasing experience in the event or high-volume business
Computer and multitasking skills
A Minimum of 2 Year working knowledge of the décor design business and operations
Excellent communication and guest’s relation’s skills
Ability to negotiate for the best value for the company
2 years or more working knowledge of design décor production, construction and product resource knowledge, artistic production methods and equipment use
Understand/Speak/Read/Write English fluently
Lifting 50 lbs. maximum with frequent lifting and carrying of objects weighing up to 25 lbs
Requires walking or standing to a significant degree, as well as reaching, handling, feeling, talking, hearing, and seeing

Nice To Haves

Event or high-volume business purchasing experience

Responsibilities

Contacting vendors and negotiating pricing
Processing purchase orders
Placing online orders
Reading and assuring all vendor contracts are in place
Ensuring managers meet their markup
Initiate vendor contacts & pricing guides for all aspects of the décor product at Boca By Design
Serves as agent and buyer for all décor product and entertainment
Keep Vendor contracts up to date with active insurance agreements
Drafts aids that provide sales staff with sales tools and marketing pieces
Support and assist the Production Manager, as well as all sales managers
Always be proactive in setting up new accounts for prospective vendors
Attempt to work one month out on proposals to avoid overcharges as well as delivery fees
Devise a double check system to ensure all entertainment is contracted timely
Produce quarterly reports that keep multiple vendors for each category for pricing competitiveness
Do all requisition requests for all orders. These reqs include client charge, vendor name, date required as well as actual cost to verify correct mark up. These are forwarded to Manager for proper coding and signature
Negotiate the best possible price from the vendor to increase profits for the company
Oversee Linen ordering and deliveries in Linen Employee’s absence
Make sure all giveaways are pulled and labeled prior to event
Maintain inventory along with Production Manager
Coordinate pickup and delivery of all rented furniture and all rental equipment
Preparing FedEx shipping online, arranging of mailing of packages
Always researching new products for sales managers to sell
Attend Special Events Exhibits and local shows for new product information
Perform other related duties as assigned or requested by supervisors/managers
Accruals at the end of the month in a timely manner
Inputting invoices into Birch Street for payment and processing and then sending to Accounts Payable at the hotel to be paid
Create expense reports for Directors purchasing for events