Purchase Card Administrator

Georgia State University•Atlanta, GA

21h

About The Position

The Purchase Card Administrator supports the administration, monitoring, and continuous improvement of Georgia State University's purchasing card program. The position helps ensure purchasing card activity complies with applicable University System of Georgia, State of Georgia, and GSU policies and procedures. The role administers cardholder accounts and program records; reviews transactions and supporting documentation for completeness and potential policy exceptions; follows up on discrepancies and irregular activity; and provides guidance to cardholders, approving officials, and departmental contacts. The Division of Finance and Administration supports Georgia State University's teaching, research, and public service mission by providing quality services in a supportive and cost-effective manner. It provides specialized expertise in stewardship of human resources, financial assets, property, and facilities, and in maintaining a safe environment for the campus community.

Requirements

Bachelor's degree in Business Administration or a related field and one year of related experience, or a combination of education and related experience.

Nice To Haves

Experience administering or supporting a purchasing card program.
Experience using PeopleSoft Financials/Spectrum and Jaggaer/PantherMart.

Responsibilities

Process card applications and account changes; maintain cardholder records and program files; coordinate card issuance, account-information and spending-limit changes, and authorized card cancellation or suspension; assist with lost or stolen card reporting; and maintain required records in the applicable card-management system.
Review purchasing card transactions, activity logs, receipts, and other supporting documentation for completeness and compliance with University, USG, and State requirements.
Identify prohibited or questionable transactions, missing documentation, unusual activity, and potential misuse; document findings; follow up with cardholders and approvers; and refer significant or unresolved concerns to the supervisor or appropriate University office.
Monitor timely submission and approval of transaction records; research discrepancies, disputed charges, coding concerns, and other card-related issues; coordinate corrective action with departments, the card issuer, and University finance offices; and prepare routine activity, compliance, and exception reports.
Provide guidance and training to cardholders, approving officials, facilitators, department heads, and other University personnel on program requirements, documentation, reconciliation, and system use.
Prepare and maintain job aids, forms, and training materials; communicate policy or procedural updates; and respond to questions and requests for assistance.
Serve as a point of contact for routine card issuer and card-management system matters; research account or transaction issues; coordinate resolution of technical or merchant-related concerns; and escalate issues requiring bank, system administrator, or management intervention.