Credit Card Administrator (Accounting Technician III)

State of Colorado•Golden, CO

About The Position

The Colorado School of Mines is seeking a detail-oriented and collaborative Accounting Technician III - Credit Card Administrator to oversee and enhance the University's One Card Program while supporting accounts payable and expense operations. The role is part of the Procure-to-Pay team and supports customer service, fiscal stewardship, and regulatory compliance across the university. The position serves as the primary administrator for the University One Card and Ghost Card programs. It oversees card applications and account changes, cardholder compliance, card issuance and limits, account maintenance and cancellations, transaction review, fraud and disputes, payments, and ongoing program monitoring. The role also conducts credit card audits and post-audits, investigates exceptions, reviews documentation and coding, coordinates corrective actions, prepares audit reporting, and develops analytics to strengthen program controls. The administrator processes accounts payable voucher requests and specialized payments, verifies coding and approvals, evaluates expenditures, resolves accounting and documentation issues, and assists with expense and reimbursement activities. The role develops and delivers cardholder training, maintains procedures and documentation, and provides guidance on purchasing, travel, and card use. Additional duties include administering University Amazon Business and FedEx accounts, monitoring support tickets, partnering with the Workday Support Team on reporting and processes, backing up the Expense Team, and contributing to process improvements and special projects. The position works with campus departments, cardholders, the Expense Team, Procurement, Business Services and Finance Systems, and the Controller's Office. Applicants must be residents of Colorado when they apply. A cover letter and resume are required for full consideration, and employment is conditional on a background check.

Requirements

Three years of relevant experience in an occupation related to the assigned work, including exceptional customer service skills and basic accounting skills; alternatively, a combination of related education and/or relevant experience equal to three years.
Colorado residency at the time of application.
A cover letter and resume must be attached to the application for full consideration.
Applicants claiming educational credit must attach transcripts.
Background check required.
Exceptional attention to detail.
Strong written and verbal communication skills.
High-level organization and prioritization skills.
Independent problem-solving ability.
Customer-focused approach.
Analytical problem-solving ability and comfort working with large datasets and complex policies.

Nice To Haves

Prior relevant state experience.
Experience with Workday.
Bachelor's degree in Accounting, Finance, Business Management, or a related field.
Knowledge of governmental accounting principles.
Understanding of accounts payable, travel, finance, and business operations.
Experience in higher education environments.
Intermediate Excel and data analysis skills.

Responsibilities

Administer the University One Card and Ghost Card programs.
Review and approve card applications and account changes.
Monitor cardholder compliance with University, State, procurement, travel, and financial policies.
Manage card issuance, spending limits, account maintenance, and card cancellations.
Review transactions and identify questionable or non-compliant expenditures.
Assist cardholders with fraudulent activity, disputed charges, and account issues.
Prepare weekly payments and ensure timely transaction processing.
Monitor and enforce credit card program requirements.
Conduct monthly audits and post-audits of credit card activity.
Investigate exceptions and reconciliation findings.
Review supporting documentation and account coding.
Identify policy violations and coordinate corrective actions.
Provide audit support and reporting for internal reviews.
Develop analytics to improve program effectiveness and compliance.
Review and process payment requests, verify coding and required approvals, evaluate expenditures, and resolve accounting or documentation issues.
Assist with expense and reimbursement activities as needed.
Develop and maintain cardholder training materials and deliver training and guidance to employees.
Create and update procedures and standard operating documentation.
Serve as a resource for questions related to purchasing, travel, and card usage.
Administer University Amazon Business and FedEx accounts.
Monitor TeamDynamix tickets and ensure timely customer support.
Partner with the Workday Support Team to enhance reporting and business processes.
Serve as a backup resource for the Expense Team.
Contribute to process improvements and special projects.