Publicity Coordinator
About The Position
The Publicity Coordinator provides administrative and campaign support for the Publicity team. The role manages invoicing, purchase orders, and department expenses; coordinates talent travel and glam; maintains and researches media lists and editorial calendars; tracks press coverage and prepares campaign reports; and maintains press materials and assets on the press site. The position also coordinates and helps draft press materials, assists with digital asset selection and distribution, and provides meeting and expense-report support. The hourly pay range is $21.01–$27.99, with the rate depending on factors including location.
Requirements
- Bachelor's degree in Public Relations, Communications, Journalism, or comparable work experience.
- Strong judgment in maintaining confidentiality concerning unannounced projects, talent relationships, and other sensitive or proprietary information.
- Proficiency with Microsoft 365, including Word, Excel, PowerPoint, and SharePoint, as well as Microsoft Teams and Zoom.
- Strong written and verbal communication skills.
- Highly organized, with the ability to anticipate, prioritize, and manage multiple projects and deadlines.
- Availability for some travel and after-hours support as needed.
Nice To Haves
- Experience using media databases such as Muck Rack or Cision, press sites, and release-distribution tools.
- Knowledge of the Hallmark brand and Hallmark Media platforms, or other family-friendly entertainment.
- Familiarity with the entertainment media landscape and pop culture trends.
Responsibilities
- Maintain the team's invoicing process, open purchase orders as needed, and track invoices through payment.
- Work with team Vice Presidents and Finance to track spending.
- Support talent travel and glam arrangements by coordinating with talent representatives, the travel agency, car services, and glam artists or their representatives.
- Coordinate and help draft press materials, including weekly and monthly programming blasts, synopses, lead releases, cast biographies, and credits.
- Assist with selecting and distributing digital assets.
- Work with publicists to keep campaign materials current.
- Maintain and update media contact lists, editorial calendars, and press coverage reports.
- Track and compile daily media coverage in coordination with Corporate Communications.
- Manage the press site in coordination with the Publicity Manager and team publicists.
- Provide additional administrative support, including coordinating meetings and maintaining agendas and notes.
- Process and track team purchase orders and invoices.
- Submit expense reports for department Vice Presidents and others as needed.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
