Public Safety Records Specialist

Eastern Michigan University•Ypsilanti, MI

9d•$49,130 - $49,130•Onsite

About The Position

The Public Safety Records Specialist administers, maintains, safeguards, and disseminates law enforcement and public safety records in accordance with federal, state, and local laws and university policies. The role performs complex administrative work involving police reports, criminal justice information systems (CJIS), records management, court documentation, and applicable privacy and reporting requirements. The specialist maintains electronic and physical filing systems, documents records requests and responses, and coordinates and processes requests from prosecutors, courts, attorneys, law enforcement agencies, and civilians under Michigan FOIA and CJIS guidelines. The position also supports Jeanne Clery Campus Safety Act reporting, including maintaining the Daily Crime Log and Clery Audit Trail, preparing compliance documentation, assisting with the Annual Security and Fire Safety Report, and supporting the Clery Compliance Coordinator through recordkeeping, data collection, and administrative coordination. The role ensures proper records retention and destruction under Michigan schedules and university policy, communicates professionally and confidentially with stakeholders, and supports departmental administrative projects as assigned. This is a full in-person position on EMU's main campus. Appointment percentage: 100%. Starting salary: $49,130, or $23.62 per hour.

Requirements

High school diploma or GED.
Two years of administrative, records management, law enforcement, higher education, or compliance experience.
Experience working with confidential records.
Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook, and database software.
Ability to learn applicable federal regulations, including the Jeanne Clery Act.

Nice To Haves

Associate degree in Criminal Justice, Public Administration, Business Administration, Records Management, or a related field.
Experience working within a police department or campus public safety agency.
Experience with Records Management Systems (RMS), Computer Aided Dispatch (CAD), or law enforcement databases.
Knowledge of the Clery Act, FERPA, FOIA, and crime reporting standards.
Experience preparing statistical reports and maintaining compliance documentation.

Responsibilities

Administer, maintain, safeguard, and disseminate law enforcement and public safety records in accordance with applicable laws and university policies.
Perform administrative work involving police reports, CJIS, records management, court documentation, and privacy and reporting requirements.
Maintain electronic and physical filing systems and document records requests and responses.
Coordinate and process records requests from prosecutors, courts, attorneys, law enforcement agencies, and civilians under Michigan FOIA and CJIS guidelines.
Assist with collecting, organizing, maintaining, and reporting information required under the Jeanne Clery Campus Safety Act.
Maintain the Daily Crime Log and Clery Audit Trail.
Perform records management duties and maintain compliance documentation.
Assist with preparation of the Annual Security and Fire Safety Report (ASFSR).
Support the Clery Compliance Coordinator through accurate recordkeeping, data collection, and administrative coordination.
Ensure records are retained and destroyed according to Michigan record retention schedules and university policy.
Maintain professional and confidential communications with stakeholders.
Support departmental administrative projects as assigned.