Exempt to Permanent – Public Relations Assistant (1310) – Citywide (169008)
About The Position
Under general supervision, the Public Relations Assistant prepares and distributes public information materials for a City department, including press releases, memoranda, speeches, schedules, surveys, and reports. The position assembles materials for files and assists with preparing public information and publicity reports. This is a citywide Exempt to Permanent recruitment for current category 16, 17, and 18 exempt City employees working in the 1310 Public Relations Assistant classification. Applicants take a citywide civil service exam; candidates who pass are placed on an eligible list that departments may use to hire for open positions. The position is permanent civil service. Some positions may involve adverse weather, extended walking, and driving to project sites and meetings, and may require work nights, weekends, or holidays.
Requirements
- Current category 16, 17, or 18 exempt employee in class 1310 who has worked at least 2,080 hours in class 1310.
- Baccalaureate degree from an accredited college or university, or qualifying experience substituted for the degree on a year-for-year basis. Qualifying experience includes work in public relations, public affairs, public information, editorial, newspapers, magazines, radio, television, social media, digital engagement, advertising, marketing, or similar work directly responsible for preparing and/or disseminating news and information in various formats for internal and external communications.
- Thirty semester units or 45 quarter units equal one year for the education substitution.
Responsibilities
- Draft public relations materials and publicity releases, and prepare and distribute materials as directed to coordinate public information and related program activities.
- Prepare and maintain departmental publicity mailing lists and send pamphlets, booklets, and other materials to interested parties.
- Compile, gather, and proofread data for annual reports, pamphlets, and other reports concerning departmental public relations and community activities.
- Gather, categorize, and organize media advisories; maintain files of newspaper, radio, television, and internet research relevant to the public relations department.
- Assist with advertising strategies and arrange and participate in special events, such as workshops, retirement ceremonies, contests, and conferences.
- Contact the public, other departments, and outside organizations to arrange or conduct department tours and exchange public information.
- Answer telephone calls and emails, respond to the public, and refer questions or problems about media advisories or publicity releases to departments or agencies.
- Maintain computer files, databases, and lists of relevant groups, including media contacts, and generate computerized reports.
- Conduct online research on departmental media and publicity activities as directed.
- Track and monitor contract invoices and other section costs.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
