Public Records Officer (Administrator 1)

King County • Seattle, WA

17h • Hybrid

About The Position

King County’s Procurement & Payables team is seeking an experienced Public Records Officer (Administrator I) for a term-limited temporary position anticipated to end in November 2027. For a King County employee who has passed initial probation, the appointment may be a Special Duty Assignment. The role is part of the Organizational Support & Communications team and leads the Procurement & Payables public records program, including management of a high volume of public records requests, compliance with applicable laws and policies, and process improvements to support efficient service delivery. The position provides administrative guidance and helps streamline records workflows to support transparency, accountability, and timely access to public information.

The position follows a hybrid work model, with onsite work at King Street Center and telecommuting. The ratio of remote to onsite work depends on business needs and may change. Employees must reside in Washington state within a reasonable distance of their King County worksite. The position is non-exempt and overtime eligible, with a 40-hour workweek, normally 8:00 a.m. to 5:00 p.m. Monday through Friday. Employees are paid biweekly and the position is represented by Teamsters 117. The employee will receive a county-issued laptop and must maintain a home workspace with reliable internet, be responsive during scheduled hours, and follow hybrid/remote guidelines, including on-camera participation in virtual meetings.

Requirements

• At least two years of experience in administrative or program support roles; government, procurement, or legal experience is preferred within this qualification.
• At least one year of experience with Public Records Act requirements (RCW 42.56) and handling, tracking, or responding to Public Records Requests.
• Demonstrated ability to provide excellent customer service to diverse stakeholders.
• Strong organizational skills, including managing multiple tasks, prioritizing work, and meeting deadlines.
• Experience identifying inefficiencies and implementing process improvements.
• Strong communication, interpersonal, and writing skills.
• Intermediate proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and other administrative tools.
• Ability to manage time, adapt to changing priorities, manage multiple projects simultaneously, and produce timely, quality work products.
• Ability to work with people from diverse backgrounds.
• Must reside in Washington state within a reasonable distance of the King County worksite.
• Must maintain a home workspace with reliable internet and be available during scheduled work hours; must follow hybrid/remote guidelines, including on-camera participation during virtual meetings.

Nice To Haves

• Degree or certification in Public Administration, Business Administration, or a related field.
• Knowledge of procurement and payables processes or experience in a procurement-related role.
• Familiarity with King County policies, procedures, and systems.
• Experience with records retention and management practices or familiarity with King County’s records policies.
• Experience with procurement or financial software such as Oracle EBS, Oracle FPC, SAP, or similar systems.
• Experience with LEAN processes and principles.
• Proficiency with SharePoint, MS Teams, and other collaborative online tools.

Responsibilities

• Serve as the Procurement & Payables Public Records Officer and manage and respond to Public Records Requests in accordance with the Public Records Act (RCW 42.56).
• Collaborate with the King County Public Records Program and the Prosecuting Attorney’s Office to ensure regulatory compliance.
• Maintain current knowledge of Public Records Act requirements, policies, and best practices through training, workshops, and professional development.
• Provide administrative support to the Procurement & Payables team, King County agencies, and suppliers.
• Review, maintain, and streamline the Procurement & Payables Administrative team’s standard operating procedures, keeping documentation current, accurate, and user-friendly.
• Identify and implement process improvements that enhance team efficiency and effectiveness.
• Support and mentor administrative team members and interns, fostering a collaborative and high-performing team environment.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed