Provider Recruitment Coordinator

Ardent Health • Brentwood, TN

10h

About The Position

The Provider Recruitment Coordinator is the primary coordinator for provider site visits across Ardent Health’s markets. The role supports a smooth, professional experience for physicians, advanced practice providers, and clinical partners during onsite visits by managing logistics, facilitating communication with clinical departments, and supporting provider engagement and operational excellence.

Requirements

• At least 1 year of experience in healthcare operations, provider relations, customer service, or administrative coordination.
• Strong interpersonal and communication skills, including the ability to work effectively with clinical and non-clinical teams.
• Excellent organizational skills and attention to detail in a fast-paced environment.
• Ability to manage multiple priorities and maintain professionalism under pressure.
• Proficiency with scheduling systems, Microsoft Office, and workflow tools.

Nice To Haves

• Bachelor’s degree in healthcare administration, business, communications, or a related field.

Responsibilities

• Plan, schedule, and execute provider site visits, including creating agendas, routing, and coordinating with clinical and administrative teams.
• Serve as the primary point of contact for providers before, during, and after visits, providing timely, clear, and professional communication.
• Prepare visit materials, orientation packets, schedules, and documentation, and ensure required resources are available.
• Greet providers, escort them through clinical departments, facilitate introductions, and address real-time needs or questions.
• Partner with nursing, medical staff services, operations, HR, and leadership to ensure a seamless provider experience.
• Identify and escalate provider concerns, workflow barriers, or operational issues to appropriate leaders.
• Maintain accurate records of visits, feedback, and follow-up actions, and support leadership reporting.
• Foster positive, professional relationships with providers to support engagement, retention, and satisfaction.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed