PROPOSAL SYSTEMS AND KNOWLEDGE SPECIALIST

RYDER SCOTT COMPANY LP • Houston, TX

4d • Onsite

About The Position

Ryder Scott Company, L.P. is seeking a highly organized, detail-oriented Proposal Systems and Knowledge Specialist to support global business development activities. The role coordinates proposals and tenders, maintains company qualifications and technical experience, and manages proposal data and reporting. The position is suited to a strong communicator who enjoys organizing information, improving processes, and working independently in a deadline-driven environment.

The position is based in Ryder Scott’s Houston, Texas office and generally follows standard business hours, with occasional flexibility required for international proposal deadlines. Limited support for company conferences and business development events may also be needed. An engineering or geoscience degree is not required.

Ryder Scott Company, founded in 1937, is a reservoir-evaluation consulting firm headquartered in Houston, with branch offices in Denver and Calgary. Its services include reserves evaluations, geoscience and geology studies, field development and enhanced oil recovery design, reservoir simulation, economic analysis, sustainable energy consulting, management consulting, and expert witness testimony.

Requirements

• Bachelor's degree or equivalent combination of education and relevant professional experience.
• Strong writing, editing, organizational, and project coordination skills.
• Advanced proficiency in Microsoft Word and PowerPoint, with strong Excel skills, including formulas, pivot tables, data management, and reporting.
• Experience maintaining organized records, structured datasets, or document management systems.
• Ability to manage multiple deadlines, work independently, and communicate effectively with technical professionals and leadership.
• Strong attention to detail and problem-solving skills, with the ability to learn technical information.
• Ability to take ownership of assignments and handle confidential company and client information appropriately.
• Self-motivated, with the ability to proactively drive continuous improvement.

Nice To Haves

• 3–5 years of experience in proposal coordination, technical documentation, knowledge management, or business development support.
• Experience in oil and gas, energy, engineering, consulting, or professional services.
• Familiarity with RFPs, procurement portals, SharePoint, or CRM systems.
• Exposure to Power BI, Power Query, AI-assisted productivity tools, or workflow automation.

Responsibilities

• Coordinate proposals, tenders, qualifications, and other business development submissions from initial request through final delivery.
• Review client requirements, prepare compliance checklists, manage deadlines, and coordinate input from technical professionals.
• Prepare, edit, format, and quality-check proposal documents for accuracy, consistency, and completeness.
• Support electronic proposal submissions, vendor registrations, and client procurement portals.
• Maintain an organized, searchable library of proposal templates, project experience, consultant CVs, and corporate qualifications.
• Work with technical professionals to update project descriptions, professional biographies, and reusable proposal content.
• Maintain accurate proposal records and prepare Excel-based reports tracking submissions, outcomes, and business development activity.
• Identify opportunities to improve document management, workflows, and efficiency using Microsoft 365, SharePoint, and approved productivity tools.
• Provide occasional support for marketing events, conferences, and client relationship activities, including event preparation, coordination, and related communications.
• Perform other duties as assigned by the supervisor.

Benefits

• Annual bonus based on individual and company performance.
• 401(k) retirement plan and profit-sharing plan.
• Company-paid health insurance, including vision and dental coverage for the employee and eligible dependents.
• Company-paid parking or commuting allowance.
• 10 paid holidays per year plus one floating holiday.
• 10–15 days of paid vacation to start, depending on experience.
• Competitive compensation and benefits package.

What This Job Offers

• Job Type: Full-time