Proposal Specialist

McMillan LLP•Calgary, AB

17d•Hybrid

About The Position

McMillan LLP is seeking an experienced Proposal Specialist (bilingual optional) to join our Marketing and Business Development team and support the firm’s continued growth and our commitment to delivering exceptional client service through strategic, proactive business development. Utilizing their superior writing/editing, project management and interview/consulting skills, the Proposal Specialist works closely with Partners, Associates, Business Development colleagues, and other business units to develop winning proposals. If you’re passionate about client-focused thinking, thrive in a fast-paced environment, and value creativity and collaboration, we invite you to explore this opportunity. Under the direction of the Manager, Proposals, the Proposal Specialist (bilingual optional) will be part of a national team responsible for developing and delivering client-centric pitch, proposals and credential material in response to RFP, RFQ, RFI and other new business requests, as well as requests related to client development.

Requirements

3+ years of proposal, marketing, communication, business writing, sales experience, preferably within a professional services firm
Superior English and French writing skills: ability to communicate clearly, persuasively and effectively in the current business environment (no marketing-speak/jargon)
Exceptional attention to detail, research, editing and proofreading skills
Proficient in Microsoft 365 (Word, PowerPoint, Excel)
Outstanding interpersonal skills: demonstrated ability to interact and collaborate with individuals at all levels within the organization with tact and diplomacy
Business acumen: marketing, business development, selling, communication, planning skills, strategic thinker
Emotional intelligence, change agency and coaching skills
Excellent time and project management skills: ability to prioritize tasks effectively and meet deadlines in a high-pressure environment
Ability to work well both independently and collaboratively within a team environment
Can-do, hands-on approach and a positive attitude
Flexibility as position, workload and expectations shift
Ability to work overtime when required

Responsibilities

Analyze/interpret RFP requirements, participate in the development of a clear and focused strategy and value proposition
Act as proposal team lead on the completion of the RFP response, ensure RFP process is followed and timelines are defined and adhered to
Participate/lead in the proposal kick-off meeting and work with contributors, as required
Understand the context of the opportunity and/or client situation, customize content accordingly to clearly address client needs and articulate the firm’s distinguishing features
Lead the development of a compelling proposal, including strategy, content and presentation of materials
Write proposal narratives, executive summaries and cover letters, ensuring the McMillan brand and messaging is consistent
Serve as the lead editor of proposals to convert contributors' content into a cohesive document with a clear, single voice
Manage delivery throughout the proposal process, work closely with Business Development colleagues, and other business groups as required, including Research, Finance, Human Resources, to gather information as needed
Assist in maintaining proposal content database and completed proposals; ensure proposal materials are properly sourced and maintained
Serve as a writing editor and coach to other Business Development colleagues
Participate/lead various Proposal Management Team projects to improve process and efficiencies