Proposal Specialist

EllisDon•Edmonton, AB

About The Position

EllisDon is seeking a Proposal Specialist to support the Proposal Manager in the timely production of proposal responses (RFP, RFQ, EOI, SOQs, etc.). This role involves supporting pursuit teams throughout the RFP submission process, including strategy development, scheduling and attending meetings, taking minutes, managing pursuit documentation, and coordinating with contributors/SMEs. The Proposal Specialist will review and interpret client needs, write and edit proposal content, lead status and review meetings, and manage the design and presentation of proposal content to ensure visual clarity and brand consistency. This position is accountable for all aspects of proposal management for assigned submissions, working directly with the Proposal Manager, technical content leads, and subject matter experts. The role also includes developing and maintaining data for future proposal responses, such as project challenges and solutions, project profiles, area statistics, resumes, and references.

Requirements

3 – 5 years of professional work experience coordinating teams to develop technical corporate proposals, preferably in the construction, architecture, or engineering industry.
Degree or Diploma in Commerce/Marketing/Communications, or an equivalent background in construction management, marketing, communication, graphic design, project management, or administration.
Comfortable collaborating with teams to meet deadlines, taking a proactive approach to keeping projects on track.
Strong process skills involving the efficient scheduling, coordination, and execution of complex projects under challenging timelines.
Strong writing and proofreading skills.
Particular attention to content with regards to copy writing, editing, grammar, spelling, and punctuation.
Strong design sensibility and attention to the visual clarity and consistency of information.
Ability to work collaboratively and be a team player.
Well versed with Microsoft 365 (specifically Word and PowerPoint).

Nice To Haves

Knowledge of construction would be considered an asset.
Working knowledge of the Adobe Creative Suite (particularly InDesign) would be considered an asset.

Responsibilities

Support the Proposal Manager with timely management and production of proposal responses (RFP, RFQ, EOI, SOQs, etc.).
Support pursuit teams throughout the RFP submission process, including supporting strategy development, scheduling and attending meetings, taking minutes, managing pursuit documentation, and coordinating with contributors/SMEs.
Review and interpret client's wants and needs and reflect those requirements within written content.
Writing and editing proposal content including executive summaries, project descriptions, qualification summaries, project methodology and resumes.
Lead status and review meetings to ensure pursuit teams are informed about the latest proposal requirements and on schedule with their assigned contributions.
Manage the design and presentation of proposal content and packaging to ensure visual clarity and consistency with EllisDon brand standards.
Be accountable for all aspects of proposal management for assigned proposal and pre-qualification submissions.
Develop, update and maintain data for proposals, such as detailed project challenges and solutions, project profiles, area statistics, resumes, references, etc. for use in future proposal responses.