Proposal Specialist

Bird Construction•Ottawa, ON

About The Position

The Proposal Specialist will work closely with corporate and regional buildings teams on developing and submitting proposals, leading marketing tactics, and supporting business development initiatives.

Requirements

Undergraduate degree/diploma in marketing/communications, journalism or business-related field
3-15 years’ experience in a sales, business development or marketing environment with proposal creation responsibility
Superior written and verbal communication skills
Ability to communicate with team members at all levels of the organization
Experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop)
Experience working with Microsoft Office (Outlook, Word, Excel, Teams, etc.)
Experience working with a CRM tool (Microsoft Dynamics) is considered an asset
Excellent project coordination skills and understanding of key business processes
Ability to forge, grow, and maintain positive relationships
Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
Ability to work within tight deadlines and prioritize work to achieve them
Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
Highly developed interpersonal, communication, and organizational skills
Sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast paced environment
Ability to work collaboratively with a positive attitude

Nice To Haves

Previous experience working in a corporate construction, architecture, and/ or engineering environment considered an asset

Responsibilities

Coordinate the proposal preparation and submission: Read and distribute Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team
Create and distribute the responsibility matrix with the pursuit team
Distribute requests for information internally, as required
Centralize and standardize RFP content
Set deadlines for content and manage
Strategize on proposal content and work with the identified proposal lead
Arrange and record proposal team meetings
Work with the proposal lead to draft tailored content
Manage technical content
Work with external vendors and stakeholders to obtain their input and information
Review and editing of proposal material
Arrange for proposal reviews
Copy, collate, bind, distribute, courier, and deliver all proposals; and Share lessons learned and best practices.
Incorporate a continuous improvement mindset post submission: Track proposals – submissions, successes, opportunities for improvement
Set up and participate in debriefs and document feedback
Act as the single point of contact for all RFP, RFPQs, Expressions of Interest (EOI), and other such communications
Create new and update employee resumes and project sheets as needed
Ensure consistent look and feel for all submittals
Ensure proposal quality and compliance
Archive information and keep the marketing database up to date
Maintain marketing information files, obtain project information at start of the project, and create project folder.
Manage and update this information as the project progresses and upon completion.
Other duties and responsibilities as required