Proposal Specialist

H2M Careers • Wall Township, NJ

21h • Onsite

About The Position

H2M architects + engineers, a multidiscipline architectural, engineering, environmental consulting firm based in NY and NJ, is seeking a Proposal Specialist to join their Marketing team in Wall, NJ. This role is integral to the H2M team, focusing on the design, execution, and production of proposal submissions, ranging from simple to complex. The specialist must be adept at prioritizing, multitasking, and collaborating effectively under tight deadlines. Key responsibilities include creating non-technical content, influencing design, and coordinating project details with technical staff. The Proposal Specialist will ensure compliance requirements are met and manage the production schedule for timely completion of proposals. The successful candidate will join an energetic and creative team, gaining visibility across all organizational levels. While AE experience is a plus, it is not mandatory. The ideal candidate is an enthusiastic team player, a quick learner, capable of thriving in a fast-paced environment, and proactive in seeking knowledge about the industry and organization. H2M, a firm with over 90 years of history and more than 500 professionals, maintains a commitment to its people, clients, and communities, fostering a culture of growth and mutual success.

Requirements

• Bachelor’s Degree in Marketing, Communications, English or related field
• 5+ years of experience with proposal development for a professional services firm
• Strong writing and communication skills
• Experience with InDesign and MS Suite
• Detail-oriented and organized with strong interpersonal skills
• Highly motivated, confident, self-directing, and eager to learn
• Works as a team player with the ability to engage and effectively work with employees in other offices
• Ability to travel and work at headquarters when needed
• Ability to collaborate with technical personnel on proposal content and appearance
• Ability to create and maintain relationships internally and externally
• Ability to work with individuals at all levels of the organization

Nice To Haves

• AE experience

Responsibilities

• Develop, execute, and produce competitive proposals and qualifications aligned with strategic business goals and in compliance with best practices
• Execute the proposal team strategy and meet production schedule to ensure a timely response.
• Perform detailed analysis of RFQ/RFP documents and develop detailed compliance and responsibility matrices.
• Follow up with the proposal team on status of all proposal elements and expedite as required.
• Maintain win/loss ratios for proposal, short list and interviews.
• Maintain customer relationship management database for contact information, opportunity tracking and proposal production.
• Utilize design tools to produce proposal within templates and standards.
• Write non-technical portions of the proposal. Rewrite, retool, edit and organize all written technical materials supplied by support groups.
• Prepare proposal forms, including SF 330s, project and client specific forms for local, state, city and federal government entities.
• Maintain corporate information including job histories, personnel resumes, corporate licenses, individual professional licenses (architects, engineers, etc.) and pre-qualifications.
• Maintain updated information on staff members for purposes of writing resumes/biographies.
• Produce business development and sales presentations in conjunction with technical/management staff using PowerPoint.
• May also perform special projects and other reasonable business-related duties as requested and delegated by the Director of Marketing or Office Manager.

Benefits

• healthcare and wellness benefits
• 401(k) retirement savings with up to 6% employer matching contributions with 100% vesting schedule
• annual and spot bonus performance programs
• flexibility and paid time off
• tuition assistance for continuing education & professional licensure
• student loan debt repayment program
• technology allowance
• excellent professional development programs that are custom designed for employees at all levels
• Employee Resource Groups, such as Diversity and Inclusion, Sustainability, Women’s Initiative and Young Professionals

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees