Proposal Specialist

H2M Careers • White Plains, NY

15h • Onsite

About The Position

H2M architects + engineers, a multidiscipline architectural, engineering, environmental consulting firm based in NY and NJ, is looking for a Proposal Specialist with a background in proposals to join their Marketing team in Westchester, NY. As an integral member of the H2M team, the Proposal Specialist will be responsible for assisting with the design, execution, and production of simple to complex proposal submissions. The Proposal Specialist must be able to prioritize, multi-task, and function effectively as part of a team under multiple deadlines and time constraints. The Proposal Specialist will create non-technical content and influence design while coordinating project details with the technical staff. They will ensure qualifications and compliance requirements are met while driving the production schedule to ensure accurate and timely completion of each proposal. The successful candidate will be part of an energetic and creative team and will have visibility at all levels within the organization. H2M, a firm with over 500 professionals, is dedicated to preserving small company connections. Their mission is built around their people, clients, and communities, aiming to create a safe environment that fosters thriving and healthy communities through contributions and support for various causes and organizations. They emphasize that employee growth and success are shared goals.

Requirements

• Bachelor’s Degree in Marketing, Communications, English or related field
• 5+ years of experience with proposal development for a professional services firm
• Strong writing and communication skills
• Experience with InDesign and MS Suite
• Detail-oriented and organized with strong interpersonal skills
• Highly motivated, confident, self-directing, and eager to learn
• Works as a team player with the ability to engage and effectively work with employees in other offices
• Ability to travel and work at headquarters when needed
• Ability to collaborate with technical personnel on proposal content and appearance
• Ability to create and maintain relationships internally and externally
• Ability to work with individuals at all levels of the organization

Nice To Haves

• AE experience is a plus

Responsibilities

• Develop, execute, and produce competitive proposals and qualifications aligned with strategic business goals and in compliance with best practices
• Execute the proposal team strategy and meet production schedule to ensure a timely response.
• Perform detailed analysis of RFQ/RFP documents and develop detailed compliance and responsibility matrices.
• Follow up with the proposal team on status of all proposal elements and expedite as required.
• Maintain win/loss ratios for proposal, short list and interviews.
• Maintain customer relationship management database for contact information, opportunity tracking and proposal production.
• Utilize design tools to produce proposal within templates and standards.
• Write non-technical portions of the proposal. Rewrite, retool, edit and organize all written technical materials supplied by support groups.
• Prepare proposal forms, including SF 330s, project and client specific forms for local, state, city and federal government entities.
• Maintain corporate information including job histories, personnel resumes, corporate licenses, individual professional licenses (architects, engineers, etc.) and pre-qualifications.
• Maintain updated information on staff members for purposes of writing resumes/biographies.
• Produce business development and sales presentations in conjunction with technical/management staff using PowerPoint.
• May also perform special projects and other reasonable business-related duties as requested and delegated by the Director of Marketing or Office Manager.

Benefits

• Healthcare and wellness benefits
• 401(k) retirement savings with up to 6% employer matching contributions with 100% vesting schedule
• Annual and spot bonus performance programs
• Flexibility and paid time off
• Tuition assistance for continuing education & professional licensure
• Student loan debt repayment program
• Technology allowance
• Excellent professional development programs that are custom designed for employees at all levels
• Employee Resource Groups, such as Diversity and Inclusion, Sustainability, Women’s Initiative and Young Professionals

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees