Proposal Specialist

KION Group•Wauwatosa, WI

8d•Hybrid

About The Position

Dematic is seeking a Proposal Specialist to join our Business Solutions team. In this role, you will lead the creation of clear, persuasive, and high-quality technical and contractual sales proposals that help build winning customer solutions. You will work with different departments to turn complex information into polished, customer-facing documents that promote business growth and demonstrate a high level of quality. The ideal candidate is a skilled writer, editor, and coordinator who enjoys building relationships, works well in groups, and partners with various collaborators to produce outstanding work. At Dematic, you will take a prominent part in crafting customer proposals that drive business growth and help deliver winning solutions. This is an opportunity to work closely with cross-functional teams, contribute to high-impact pursuits, and help elevate the quality and efficiency of our proposal process. This role is well suited for a professional who values precision, collaboration, and continuous improvement.

Requirements

Bachelor’s degree in a related field, or an advanced degree or equivalent experience, with certification required in some areas as applicable.
Typically, at least five years of successful experience in proposal writing or a related field, with demonstrated success performing responsibilities aligned to this role.
Proven ability to develop, coordinate, and refine professional proposals or similar customer-facing documentation in a technical or business environment.
Strong writing, editing, and verbal communication skills, including the ability to convey information clearly to both technical and non-technical audiences.
Ability to grasp intricate technical details and transform them into clear, practical content.
Strong organizational skills and the ability to prioritize various tasks in a fast-paced environment.
Strong proficiency in Microsoft Office, particularly Word and Excel, along with the capacity to rapidly adapt to new software applications.
Experience working across teams and partnering with a range of contributors to ensure proposal accuracy and quality.
A proactive, diligent outlook with a dedication to continuous improvement and documentation excellence.
Experience working in a multi-facility or international organization.
Demonstrated success in a diverse, multicultural, fast-paced corporate environment.

Nice To Haves

Knowledge of material handling systems, including equipment and software used in manufacturing or warehouse environments, is helpful but not required.

Responsibilities

Take charge of preparing formal, high-quality proposals to support the Business Solutions team and customer opportunities.
Coordinate, write, and edit proposal content to ensure accuracy, clarity, and adherence to technical, contractual, and quality standards.
Integrate opportunity-specific input from multiple business team contributors into cohesive, customer-ready proposal documents.
Convert intricate technical details into clear, straightforward language suitable for diverse audiences.
Apply established procedures, standards, styles, and templates to ensure a consistent documentation approach and professional presentation.
Manage schedules, tasks, and changing requirements with flexibility, responsiveness, and strong attention to detail.
Work alongside sales and business teams to aid in the formulation of sales offers consistent with company aims.
Respond to sales inquiries and proposal requests in a timely and professional manner.
Support the submission of company proposal documents and help ensure timely, high-quality deliverables.
Support continuous improvement of proposal templates, content, and processes to improve consistency, efficiency, and overall quality.
Act as an expert resource for technical and contractual proposal content and language.