Proposal Specialist

Cormac Corporation•Leesburg, VA

3h•Remote

About The Position

CORMAC is seeking a hands-on and driven Proposal Specialist to ensure all of the company’s proposal activities are fully executed from start to finish. This role is responsible for coordinating the proposal process and responding to requests for information (RFIs) and requests for proposals (RFPs); from preparing outlines and compliance matrices, coordinating data calls, formatting resumes, and other related actions. This is a remote role. The Proposal Specialist will provide guidance to the proposal and technical staff in production of written materials, including brainstorming layouts and text development, task delegation, response editing and submissions, and other efforts associated with the process.

Requirements

Bachelor’s degree in business, English, Marketing, Communications or a related field.
Experience in the Federal Government RFP procurement process;
Experience developing proposals utilizing the Shipley method.
Excellent writing and desktop publishing skills and proven ability to understand and communicate technical concepts in a compelling, persuasive manner to evaluators.
Minimum 3+ years of experience in Federal government contract proposal writing or proposal coordination.
Experience supporting Capture Managers and Executive Leadership in shaping proposal win strategy and evaluating the company’s probability to win awards based on RFP and proposal analysis.
In-depth knowledge of the Federal Government RFP procurement process.
Experience with coordinating or managing proposal efforts for Federal government vendors.
Experience coordinating the work of multi-disciplinary, cross-functional teams.
Capable of professional interaction across all levels of personnel, including executive leadership, and technical subject matter experts.
Willingness to research and author non-technical sections
Capable of working under tight deadlines, with the flexibility to work on several projects simultaneously.
Strong problem-solving abilities with the ability to work independently.
Proficient in MS Office desktop publishing and document formatting tools (Word, Excel, PowerPoint).
Proficient in MS365 document management, workflow automation, and analytic tools such as SharePoint, PowerBI, PowerApps.

Nice To Haves

3+ years of successful proposal management experience in a government contractor environment, including supervision and management of personnel.
Experience developing workflow automations in a MS 365 environment.
Professional certifications (i.e. PMP, APMP, ITIL, SMPS, 9000, ISO, CAPM, PMI, CPSM).
Experience with commercial proposals and/or supporting small business proposal efforts.

Responsibilities

Strategize with all internal teams(i.e., Business Development, Finance, Technical SMEs, etc.) to develop winning proposals.
Plan proposal development and production support activities, including preparing the master proposal schedule and managing the proposal preparation process.
Develop and manage the proposal team, assign proposal resources, and issue effective proposal instructions to proposal team staff.
Develop guidelines and processes for detailed pricing inputs, working closely with the executive leadership team.
Conduct daily proposal status meetings to review proposal status in the following areas: Proposal and/or program issues, Volume status by section, Proposal action item status by volume, Program management status, Technical baseline status, Cost baseline status, Procurement/contract management status.
Facilitate storyboarding sessions that present overall proposal strategies and approaches to be integrated throughout all proposal sections.
Ensure integration of all proposal strategies, including implementation of themes, discriminators, and competitive ghosting.
Prepare status reports and briefings for management; prepare, present, conduct, and participate in reviews at all stages of the proposal.
Direct and participate in writing/editing/rewriting efforts as needed.
Direct post-color review recovery activities and track all recovery actions through resolution.
Lead internal Retrospective meetings to identify lessons learned and ways of improving the proposal process and document recommendations for future proposals.
Oversight of the document libraries and content within the corporate proposal portal including bid and proposal materials, boilerplate, active and archived proposals, and lessons learned libraries.
Maintain and develop reusable repository including archiving submitted RFIs and Technical Proposals, Management Approaches, Corporate Experience submissions.
Collaborate with internal technical leadership to develop workflow automations for early proposal and market research drafts and any administrative tasks.
Update Knowledge Management System with proposal status throughout proposal process.