Proposal Operations Specialist, Data Centers - Remote (U.S.)
About The Position
AECOM is hiring a Proposal Operations Specialist for its Buildings and Places group. The position provides administrative and operational support to Program Managers, Capture Managers, Client Account Managers, and practice leadership throughout the opportunity and proposal lifecycle. It helps maintain consistency, accountability, and visibility across active pursuits by coordinating proposal activities, maintaining information, tracking actions, and reporting status and risks to leadership. The role is fully remote and may be based in a variety of U.S. locations where AECOM has an office. Occasional, advance-scheduled travel may be required for client meetings, key project milestones, onsite collaboration, or other business-critical activities. The specialist will work with teams around the world on high-profile, fast-paced data center projects for global clients. This is a hands-on, client-facing role with potential for upward career mobility. AECOM intends to fill this current vacancy by February 1, 2027. Relocation and U.S. employment authorization sponsorship are not available. Newly hired employees must attend in-person Day 1 onboarding at an AECOM office as a condition of employment.
Requirements
- BA/BS plus 4 years of relevant experience, or demonstrated equivalent experience and/or education.
- Experience supporting proposals, pursuits, business development, project operations, or similar activities in a professional services environment.
- Ability to coordinate multiple concurrent activities, stakeholders, and deadlines.
- Strong organizational skills, attention to detail, and follow-through.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Excel, Word, PowerPoint, Teams, SharePoint, and related business collaboration tools.
- Ability to organize and maintain complex project, staffing, financial, and client information.
- Ability to communicate effectively with project teams, senior leadership, finance, technical professionals, and geographically dispersed teams.
Nice To Haves
- Bachelor's degree in Business, Marketing, Communications, Architecture, Engineering, Construction Management, or a related discipline, or equivalent relevant experience.
- Local to AECOM’s Arlington, VA office.
- Direct experience supporting data center projects.
- Experience in architecture, engineering, construction, data center, mission-critical, or professional services industries.
- Experience supporting multidisciplinary proposals or complex project pursuits.
- Familiarity with professional services staffing plans, labor rates, fee development, and proposal budgets.
- Experience understanding client contracts, Master Service Agreements, account information, or commercial documentation.
- Experience coordinating with international or remote production and delivery teams.
- Experience developing or maintaining dashboards, automated trackers, Power BI reporting, or similar tools.
Responsibilities
- Coordinate new opportunity intake and maintain pursuit records, including status, discernment decisions, manager assignments, milestones, client communications, and follow-up actions.
- Support initial proposal setup, organize documentation, maintain schedules and checklists, and track compliance with proposal and project setup procedures.
- Coordinate contributions from program and capture managers, technical disciplines, finance, and other contributors; track deadlines and actions, document decisions, and escalate schedule or process issues.
- Coordinate pursuit staffing plans; collect and maintain employee raw labor rates and other pricing inputs; track proposed team members; and maintain resumes and qualifications for proposals.
- Maintain historical project fee, spend, staffing, duration, and related information to support future proposal budget development and validation.
- Track communications, staffing requests, pricing inputs, commitments, and actions for domestic and international production and delivery teams supporting pursuits.
- Maintain reporting on active pursuits, deadlines, open actions, staffing or pricing gaps, client and contractual matters, and items requiring leadership attention.
- Improve proposal templates, trackers, checklists, reporting tools, and standard operating procedures to support consistency and turnaround.
- Identify and escalate missed deadlines, incomplete information, resource conflicts, process gaps, and other issues that may affect proposal delivery.
Benefits
- Medical, dental, and vision benefits
- Life, AD&D, and disability benefits
- Paid time off and leaves of absence
- Voluntary benefits and perks
- Flexible work options
- Well-being resources
- Employee assistance program
- Business travel insurance
- Service recognition awards
- Retirement savings plan
- Employee stock purchase plan
- Training and development programs
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
