Proposal Operations Specialist, Data Centers - Remote (U.S.)

AECOM•Arlington, VA

1d•Remote

About The Position

AECOM is seeking a Proposal Operations Specialist to support its Buildings and Places group and data center pursuits. The role provides administrative and coordination support to Program Managers, Capture Managers, Client Account Managers, and practice leadership throughout the opportunity and proposal lifecycle. It helps maintain consistency, accountability, and visibility across active pursuits by coordinating proposal activities, maintaining key information, tracking actions, and reporting status and risks. The position is primarily remote and may be based in a variety of U.S. locations where AECOM has an office. Occasional, advance-scheduled travel may be required for client meetings, key project milestones, onsite collaboration sessions, or other business-critical activities. The role works with global teams on fast-paced data center projects and is described as hands-on and client-facing, with potential for upward career mobility. The vacancy is current, and AECOM intends to fill it by February 1, 2027. Relocation is not available, and U.S. employment authorization sponsorship is unavailable now or in the future. Newly hired employees must attend an in-person Day 1 onboarding at an AECOM office.

Requirements

BA/BS plus 4 years of experience, or demonstrated equivalency of experience and/or education.
Experience supporting proposals, pursuits, business development, project operations, or similar activities in a professional services environment.
Ability to coordinate multiple concurrent activities, stakeholders, and deadlines.
Strong organizational skills, attention to detail, and follow-through.
Strong written and verbal communication skills.
Proficiency with Microsoft Excel, Word, PowerPoint, Teams, SharePoint, and related business collaboration tools.
Ability to organize and maintain complex project, staffing, financial, and client information.
Ability to communicate effectively with project teams, senior leadership, finance, technical professionals, and geographically dispersed teams.

Nice To Haves

Bachelor's degree in Business, Marketing, Communications, Architecture, Engineering, Construction Management, or a related discipline, or equivalent relevant experience.
Local to AECOM’s Arlington, Virginia office.
Direct experience supporting data center projects.
Experience in the architecture, engineering, construction, data center, mission-critical, or professional services industry.
Experience supporting multidisciplinary proposals or complex project pursuits.
Familiarity with professional services staffing plans, labor rates, fee development, and proposal budgets.
Experience understanding client contracts, Master Service Agreements, account information, or commercial documentation.
Experience coordinating with international or remote production and delivery teams.
Experience developing or maintaining dashboards, automated trackers, Power BI reporting, or similar tools.

Responsibilities

Coordinate new opportunity intake and maintain accurate pursuit records, including status, discernment decisions, manager assignments, milestones, client communications, and follow-up actions.
Support proposal setup, organize documentation, maintain proposal schedules and checklists, and track compliance with proposal and project setup procedures.
Coordinate contributions from program and capture managers, technical disciplines, finance, and other stakeholders; track deadlines and actions, document decisions, and escalate potential schedule or process issues.
Coordinate pursuit staffing plans; collect and maintain raw labor rates and other pricing inputs; track proposed team members; and maintain resumes and qualifications for proposals.
Maintain historical project fee, spend, staffing, duration, and related information to support development and validation of future proposal budgets.
Track communications, staffing requests, pricing inputs, commitments, and outstanding actions for domestic and international production and delivery teams supporting pursuits.
Maintain reporting on active pursuits, upcoming deadlines, outstanding actions, staffing or pricing gaps, client and contractual matters, and items requiring leadership attention.
Support continuous improvement of proposal templates, trackers, checklists, reporting tools, and standard operating procedures.
Identify and escalate missed deadlines, incomplete information, resource conflicts, process gaps, and other issues that could affect proposal delivery.