Proposal Coordinator- Marketing

Bohler • Remote,

7d • Hybrid

About The Position

Bohler is seeking a Proposal Coordinator to join their team. This role involves working in a fast-paced environment, collaborating with various teams, and contributing to the creation of strong proposals. The Proposal Coordinator will play a key role in business development efforts by leading proposals, RFQs, and RFPs across different markets. They will work closely with technical staff, marketing, and leadership to articulate the company's identity, work, and value proposition to clients. This is a hybrid position that can be based anywhere within Bohler's geographic footprint. The role offers the chance to work on high-visibility projects, partner with company-wide teams, and directly impact the firm's growth while building internal relationships. The ideal candidate is organized, proactive, creative, and adept at managing multiple deadlines with meticulous attention to detail.

Requirements

• Bachelor’s degree in Marketing, Communications, Business, Graphic Design, or related field (or equivalent experience)
• 3+ years of experience in a similar role, preferably within the AEC industry
• Experience developing proposals and qualification packages in deadline-driven environments
• Proficiency in Adobe Creative Suite, including InDesign (required), Photoshop, and Illustrator
• Strong working knowledge of Microsoft Office Suite
• Excellent writing, editing, proofreading, and organizational skills
• Ability to manage multiple projects and priorities at the same time
• Strong attention to detail and a good eye for layout and presentation
• Comfortable working with cross-functional teams and communicating with different levels of leadership

Nice To Haves

• Experience with Deltek Vision or similar CRM/proposal tools is a plus

Responsibilities

• Lead the proposal process for RFQs, RFPs, and interview submissions from kickoff through final delivery
• Work with marketing and technical teams to create clear, polished, and visually engaging proposals
• Coordinate with internal staff, subconsultants, and leadership throughout the pursuit process
• Prepare and organize proposal materials, resumes, project sheets, graphics, and supporting content
• Schedule and facilitate kickoff meetings, strategy discussions, and proposal reviews
• Maintain proposal calendars, deadlines, and submission schedules
• Help maintain and improve proposal libraries, templates, and reusable content
• Support the continued improvement of proposal quality, consistency, and efficiency

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level