Marketing Proposal Coordinator

GFF • Dallas, TX

3d

About The Position

This role supports the full life cycle of proposals, from opportunity review to final delivery. The Marketing Proposal Coordinator will collaborate with Practice Area Leaders and the Marketing Team to develop pursuit strategies, win themes, and differentiators. Key responsibilities include creating, editing, and polishing proposal content such as project descriptions and staff resumes, as well as maintaining the firm’s proposal library. The role also involves tracking deadlines, coordinating inputs from various stakeholders to ensure timely submissions, and partnering with marketing staff on brand consistency and digital asset management. Additionally, the coordinator will support the improvement of proposal processes, tools, and templates to enhance efficiency and quality.

Requirements

• Bachelor’s degree in Marketing, Communications, Architecture/Design, or related field.
• 2+ years of experience in proposal management or marketing within Architecture, Engineering, or Construction (AEC).
• Strong writing, editing, and storytelling skills with an eye for clarity and persuasion.
• Proficient in Adobe InDesign and other Adobe products.
• Detail-oriented, organized, and able to juggle multiple deadlines.
• Collaborative mindset with ability to work across studios and with senior leaders.
• Strong communication skills.
• Strong sense of visual storytelling with the ability to understand how layout, color, typography and imagery work together to support a message.
• Working knowledge of standard business software (Word, Excel, PowerPoint, Outlook, etc.) required.

Responsibilities

• Support the full life cycle of proposals (pre-positioning, RFPs, RFQs, SOQs) from opportunity review to final delivery.
• Collaborate with Practice Area Leaders and the Marketing Team to develop pursuit strategy, win themes, and differentiators.
• Create, edit, and polish proposal content including project descriptions, staff resumes, and tailored narratives.
• Support maintenance of the firm’s proposal library, boilerplate, resumes, and project data sheets.
• Track deadlines, coordinate inputs from multiple stakeholders, and ensure on-time submission.
• Partner with marketing staff on brand consistency, design standards, and digital asset management.
• Support improvement of proposal processes, tools, and templates for efficiency and quality.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level