JR182 Proposal Coordinator

Rycon Construction•Pittsburgh, PA

11d•Onsite

About The Position

Rycon Construction is seeking an organized, deadline-driven, and creative Proposal Coordinator for its Pittsburgh office. The role supports the development of proposals, qualifications, presentations, bids, and other pursuit materials for Rycon offices nationwide. Working closely with the Proposal Manager, the coordinator manages proposal processes from kickoff through final submission, ensuring requirements are met, deadlines are maintained, information is accurate, and deliverables are visually compelling and consistent with Rycon’s brand. This is a fast-paced role requiring strong organization, attention to detail, creativity, ownership of assigned tasks, and the ability to manage competing priorities and meet submission deadlines.

Requirements

At least 3–5 years of proposal, marketing, communications, or related experience.
Strong proficiency in Adobe InDesign.
Working knowledge of Adobe Illustrator and Photoshop.
Strong proficiency in Microsoft Office, particularly PowerPoint, Word, Excel, and Outlook.
Excellent organizational and time-management skills, including the ability to manage multiple proposals, tasks, and deadlines simultaneously.
Ability to work effectively under pressure and consistently meet firm, sometimes aggressive, submission deadlines.
Strong attention to detail, particularly when reviewing requirements, forms, signatures, dates, and compliance-related information.
Strong writing, proofreading, editing, and verbal communication skills.
Ability to take initiative, follow up with contributors, identify missing information, and keep assignments moving without constant direction.
Ability to collaborate with employees at all levels of the organization.
Basic understanding of SharePoint and cloud-based file-sharing platforms.

Nice To Haves

Bachelor of Science in Marketing or a related field preferred.
Experience in the construction, architecture, engineering, or professional services industry preferred.
Experience preparing graphics, infographics, presentation materials, and other visual communications strongly preferred.

Responsibilities

Assist the Proposal Manager with coordinating, developing, assembling, and producing proposals, qualifications, presentations, interview materials, and other pursuit deliverables.
Create customized proposal and presentation materials, including layouts, graphics, organizational charts, infographics, tailored resumes, and other visual content.
Review RFPs, RFQs, bid invitations, and other solicitation documents to identify submission requirements, forms, evaluation criteria, deadlines, and responsibilities.
Participate in and eventually lead proposal kickoff meetings; take notes, identify required information, assign responsibilities, develop RFP checklists, and track deliverables through submission.
Oversee assigned proposals and deliverables through completion, following up with team members to obtain information and maintain deadlines.
Coordinate completion of bid forms and other required documentation, and obtain internal approvals, signatures, and notarization.
Maintain and monitor client and bid portals, including company profiles, registrations, required documents, and passwords.
Coordinate electronic proposal and bid submissions, verifying that required documents are completed, signed, uploaded, and submitted according to solicitation requirements.
Collaborate with executives, operations teams, estimators, business development staff, and outside consultants to develop accurate, responsive pursuit materials.
Gather proposal information through research, meetings, and coordination with internal subject matter experts.
Proofread and format proposal content for clarity, accuracy, consistency, and responsiveness before sending drafts to the Proposal Manager.
Maintain Rycon branding and graphic standards across proposals, presentations, and other marketing materials using branded templates.
Help maintain proposal resources, boilerplate content, project information, resumes, graphics, and other pursuit-related materials.
Promote Rycon Construction within the industry through networking and social media platforms.