Proposal Coordinator I - Intern
About The Position
The Proposal Coordinator I Intern supports proposal development and writing by drafting, editing, organizing, and proofreading proposal content using established templates and prior materials. The intern reviews technical and project information and helps communicate it clearly and concisely for clients, assembles proposal sections, and performs quality checks before internal review or submission. The role works with proposal personnel, engineers, project managers, and subject matter experts to gather inputs, identify missing or conflicting information, and participate in proposal planning and review discussions. The intern gains exposure to how technical scope, assumptions, schedules, pricing, and client requirements are brought together in a proposal. The intern also helps maintain templates, checklists, standard language, reusable content libraries, and proposal records. With appropriate supervision and review, the role supports the use of Microsoft 365 and AI-assisted tools for research, drafting, document review, and workflow efficiency. The internship includes completing a defined process-improvement assignment that produces a useful tool, template, reference, or documented recommendation. The position provides exposure to the developing Project Support model and to career paths in engineering, project management, business development, and project support. The intern may assist with selected Project Support assignments when they provide useful experience and fit the internship schedule. Expected outcomes include contributing to active proposal work, developing clear written communication and organizational skills, learning the proposal process from initial request through final submission, and presenting a process-improvement deliverable or recommendation at the internship's conclusion.
Requirements
- Currently pursuing engineering studies or a closely related technical field.
- Strong interest in learning how technical work supports business development and project execution.
- Strong written communication, organization, research, and problem-solving skills.
- Comfort working with Microsoft Word, Excel, PowerPoint, Teams, and related collaboration tools.
- Ability to take ownership of defined assignments, ask thoughtful questions, incorporate feedback, and work within short deadlines.
Responsibilities
- Draft, edit, organize, and proofread proposal content using established templates and prior proposal materials.
- Review technical and project information and help translate it into clear, concise, client-focused language.
- Assemble proposal sections and perform quality checks before internal review or submission.
- Work with proposal personnel, engineers, project managers, and subject matter experts to gather required inputs.
- Identify missing information, conflicting inputs, and open items requiring follow-up.
- Participate in proposal planning, scoping, kickoff, and review discussions as appropriate.
- Help update proposal templates, checklists, standard language, and reusable content libraries.
- Organize proposal records and help improve access to prior proposal content.
- Support practical use of Microsoft 365 and AI-assisted tools for research, drafting, document review, and workflow efficiency, with appropriate supervision and review.
- Complete a defined process-improvement assignment and present the result or recommendation at the end of the internship.
- Support selected Project Support assignments when they provide useful experience and align with the internship schedule.
- Contribute to active proposal work and produce usable work products during the internship.
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What This Job Offers
Career Level
Intern
Education Level
No Education Listed
