Proposal Coordinator I - Intern

Zachry Group•Charlotte, NC

About The Position

The Proposal Coordinator I intern assists with proposal development, writing, technical coordination, and process improvement. The intern drafts, edits, organizes, and proofreads proposal content using established templates and prior materials, helping make technical and project information clear, concise, and client-focused. The role also helps assemble proposal sections and perform quality checks before internal review or submission. The intern works with proposal personnel, engineers, project managers, and subject matter experts to gather inputs, identify missing or conflicting information, and follow up on open items. The position offers exposure to proposal planning and to how technical scope, assumptions, schedules, pricing, and client requirements are incorporated into proposals. The role supports updates to templates, checklists, standard language, reusable content libraries, and proposal records. It also supports supervised use of Microsoft 365 and AI-assisted tools for research, drafting, document review, and workflow efficiency. The intern completes at least one defined process-improvement assignment that leaves the proposal function with a useful tool, template, reference, or documented recommendation. The internship provides exposure to how proposal work connects with the developing Project Support model and engineering and project teams. The intern may support selected Project Support assignments when they provide useful experience and fit the internship schedule, and may observe career paths in engineering, project management, business development, and project support. Expected outcomes include contributing usable work to active proposals, developing proposal-writing and stakeholder collaboration skills, understanding the proposal process from initial request through submission, and presenting a completed improvement deliverable or recommendation at the end of the internship.

Requirements

Currently pursuing engineering studies or a closely related technical field.
Strong interest in learning how technical work supports business development and project execution.
Strong written communication, organization, research, and problem-solving skills.
Comfort working with Microsoft Word, Excel, PowerPoint, Teams, and related collaboration tools.
Ability to take ownership of defined assignments, ask thoughtful questions, incorporate feedback, and work within short deadlines.

Responsibilities

Assist with drafting, editing, and organizing proposal content using established templates and prior proposal materials.
Review technical and project information and help translate it into clear, concise, client-focused language.
Proofread proposal documents for clarity, grammar, consistency, completeness, and professional presentation.
Help assemble proposal sections and conduct quality checks before internal review or submission.
Work with proposal personnel, engineers, project managers, and subject matter experts to gather required inputs.
Help identify missing information, conflicting inputs, and open items that require follow-up.
Participate in proposal planning, scoping, kickoff, and review discussions as appropriate.
Help update proposal templates, checklists, standard language, and reusable content libraries.
Assist with organizing proposal records and improving access to prior proposal content.
Support supervised use of Microsoft 365 and AI-assisted tools for research, drafting, document review, and workflow efficiency.
Complete at least one defined process-improvement assignment that produces a useful tool, template, reference, or documented recommendation.
Provide support on selected Project Support assignments when they offer useful experience and align with the internship schedule.
Contribute to active proposal work and produce usable work products during the internship.
Present the completed process-improvement result or recommendation at the end of the internship.