Proposal and Capture Specialist

INVID•San Juan, PR

16h•Hybrid

About The Position

The Proposal and Capture Specialist supports the full lifecycle of capture and proposal development for State, Local, and Federal government IT contracts, as well as commercial proposals for prospective and existing clients. The role coordinates proposal schedules, develops and edits compliant, persuasive content, maintains proposal knowledge libraries, and ensures submissions meet solicitation requirements and internal quality standards. The specialist works closely with subject-matter experts, sales, finance, and executive leadership to deliver timely, compliant, and competitive submissions. The position also supports opportunity identification and capture planning, including procurement pipeline development, bid/no-bid decisions, customer and stakeholder mapping, win themes, competitive assessments, solution shaping, pricing strategy, teaming decisions, and risk reviews. Responsibilities extend to proposal production and submission, capture support materials, and post-award debrief and lessons-learned documentation. INVID describes its work environment as collaborative and flexible, with a hybrid model that allows employees to work in the office and remotely. The company emphasizes professional development, career pathways, industry events, learning experiences, autonomy, accountability, and work-life balance.

Requirements

Bachelor's degree in English, Communications, Business, Public Administration, or a related field, or equivalent professional experience.
At least 5 years of experience for the Proposal Specialist role; ideally within government contracting, professional services, or IT consulting.
Strong writing, editing, and proofreading skills, with close attention to detail and compliance.
Working knowledge of federal and/or state procurement processes and solicitation structures, including RFPs, RFQs, RFIs, and IDIQ task orders.
Proficiency with Microsoft Word, PowerPoint, Excel, and Adobe Acrobat.
Ability to work under firm deadlines across multiple concurrent pursuits.
Ability to synthesize input from technical and non-technical contributors into clear, persuasive written content.
Exceptional attention to detail and commitment to compliance-driven accuracy.
Strong organizational and time-management skills, including the ability to manage multiple concurrent deadlines.
Clear, professional written and verbal communication skills.
Ability to collaborate effectively with technical SMEs, executives, and external partners.
Composure and adaptability during high-pressure, deadline-driven proposal cycles.
Discretion in handling competitive, proprietary, and source-selection-sensitive information.

Nice To Haves

Experience supporting proposals under GSA MAS or state/local master agreements and IDIQ vehicles.
Familiarity with proposal and capture management tools such as GovTribe and SharePoint.
Basic desktop publishing or graphic design skills using Adobe Acrobat or similar tools for proposal graphics and layout.
Formal proposal training.
APMP Foundation or Practitioner certification.
Experience supporting marketing/BD collateral, including capability statements, case studies, website, and LinkedIn content.

Responsibilities

Develop and maintain proposal schedules, compliance matrices, and color-team review calendars for each pursuit.
Track proposal milestones, including kickoff, drafts, color reviews, pink/red/gold team reviews, and final production; flag schedule risks to the Operations Director, President, or Business Development Director.
Coordinate proposal inputs from technical leads, contracts, and pricing/finance contributors.
Organize and lead proposal kickoff and status meetings; distribute assignments, deadlines, and templates.
Monitor customers, markets, procurement plans, and competitor activity to identify relevant opportunities.
Build and shape a qualified procurement pipeline with sales, assessing strategic fit, customer access, competition, resources, timing, and probability of success.
Develop and manage a bid/no-bid funnel process.
Lead capture planning from early opportunity identification through proposal kickoff or submission.
Develop customer and stakeholder maps, engagement plans, win themes, discriminators, and competitive assessments.
Coordinate solution shaping, pricing strategy, teaming decisions, and risk reviews with relevant leaders.
Assess partner capabilities, past performance, customer relationships, capacity, compliance, and strategic fit.
Draft, edit, and format proposal content, including executive summaries, technical narratives, staffing plans, past-performance write-ups, and resumes.
Develop, edit, and coordinate commercial proposals, including scope, proposed solutions and services, pricing information, and supporting documentation, with Sales, technical SMEs, and Finance.
Translate technical and programmatic input into clear, compliant, client-focused proposal language.
Ensure proposal content complies with solicitation instructions and evaluation criteria, and maintain consistency in tone, formatting, and messaging across multi-author sections.
Format proposal volumes to government submission standards, including page limits, fonts, margins, file-naming conventions, and portal upload requirements.
Support desktop publishing, graphics coordination, and final production and quality checks before submission.
Submit proposals through required government portals, such as SAM.gov, eBuy, and state procurement portals, and confirm receipt.
Maintain and update the proposal content library, including boilerplate language, resumes, past-performance references, and graphics.
Support capture activities such as RFI and sources-sought responses, capability statements, teaming agreements, and competitive intelligence gathering.
Assist with debrief documentation and lessons-learned capture after award decisions.