Proposal and Capture Specialist

INVID•San Juan, PR

2d•Hybrid

About The Position

The Proposal and Capture Specialist supports the full lifecycle of capture and proposal development for State, Local, and Federal government IT contracts, as well as commercial proposals for prospective and existing clients. The role coordinates proposal schedules, develops and edits compliant, persuasive content, maintains boilerplate and past-performance libraries, and ensures submissions meet solicitation requirements—including RFP/RFQ/RFI Sections L and M—and internal quality standards. The specialist works closely with subject-matter experts and executive leadership to produce timely, compliant, competitive submissions. The position manages proposal schedules, compliance matrices, review calendars, contributor inputs, meetings, and production. It also supports capture planning by monitoring markets and opportunities, assessing bid/no-bid decisions, shaping customer engagement and win strategies, and coordinating solution, pricing, teaming, and risk considerations. The role drafts and edits government and commercial proposal content, translates technical input into client-focused language, and supports formatting, portal submission, knowledge management, and post-decision lessons learned.

Requirements

Bachelor's degree in English, Communications, Business, Public Administration, or a related field, or equivalent professional experience.
At least 5 years of experience for the Proposal Specialist role, ideally in government contracting, professional services, or IT consulting.
Strong writing, editing, and proofreading skills, with close attention to detail and compliance.
Working knowledge of federal and/or state procurement processes and solicitation structures, including RFPs, RFQs, RFIs, and IDIQ task orders.
Proficiency with Microsoft Word, PowerPoint, Excel, and Adobe Acrobat.
Ability to work under firm deadlines across multiple concurrent pursuits.
Ability to synthesize technical and non-technical contributors' input into clear, persuasive written content.
Exceptional attention to detail and commitment to compliance-driven accuracy.
Strong organizational and time-management skills, including the ability to manage multiple concurrent deadlines.
Clear, professional written and verbal communication.
Collaborative, team-oriented approach and ability to work effectively with technical SMEs, executives, and external partners.
Composure and adaptability during high-pressure, deadline-driven proposal cycles.
Discretion in handling competitive, proprietary, and source-selection-sensitive information.

Nice To Haves

Experience supporting proposals under GSA MAS or state/local master agreements and IDIQ vehicles.
Familiarity with proposal and capture management tools such as GovTribe and SharePoint.
Basic desktop publishing or graphic design skills for proposal graphics and layout.
Formal proposal training.
APMP Foundation or Practitioner certification.
Experience supporting marketing and business-development collateral, including capability statements, case studies, website, and LinkedIn content.

Responsibilities

Develop and maintain proposal schedules, compliance matrices, and color-team review calendars for each pursuit.
Track proposal milestones, including kickoff, drafts, reviews, final production, and submission, and flag schedule risks to relevant leaders.
Coordinate proposal inputs from technical leads, contracts, pricing, and finance.
Organize and lead proposal kickoff and status meetings; distribute assignments, deadlines, and templates.
Monitor customers, markets, procurement plans, and competitor activity to identify relevant opportunities.
Build and shape a qualified procurement pipeline with Sales, assessing strategic fit, customer access, competition, resources, timing, and probability of success.
Develop and manage a bid/no-bid process.
Lead capture planning from opportunity identification through proposal kickoff or submission.
Develop customer and stakeholder maps, engagement plans, win themes, discriminators, and competitive assessments.
Coordinate solution shaping, pricing strategy, teaming decisions, and risk reviews with relevant leaders.
Assess partner capabilities, past performance, customer relationships, capacity, compliance, and strategic fit.
Draft, edit, and format proposal content, including executive summaries, technical narratives, staffing plans, past-performance write-ups, and resumes.
Develop and coordinate commercial proposals, including scope, proposed solutions and services, pricing information, and supporting documentation, with Sales, technical SMEs, and Finance.
Translate technical and programmatic input into clear, compliant, client-focused proposal language.
Ensure proposal content complies with solicitation instructions and evaluation criteria, and maintain consistent tone, formatting, and messaging.
Format proposal volumes to government submission standards, including page limits, fonts, margins, file naming, and portal requirements.
Support desktop publishing, graphics coordination, and final production and quality checks.
Submit proposals through required government portals and confirm receipt.
Maintain the proposal content library, including boilerplate language, resumes, past-performance references, and graphics.
Support RFI and sources-sought responses, capability statements, teaming agreements, and competitive intelligence gathering.
Assist with debrief documentation and capture lessons learned after award decisions.