Property Manager

Western Alliance Bank•Phoenix, AZ

26d

About The Position

The Property Manager is responsible for day-to-day facility operations at assigned Bank locations. The role manages routine facility matters, including building configuration changes, employee relocations, and tenant improvements, while maintaining regular communication with employees, building owners, and vendors. The Property Manager manages processes and procedures related to facility management and changes, keeps space plans and employee locations current, and handles relocation, reconfiguration, furniture, and installation needs. The role also prepares Property Service Agreements and obtains vendor-management documentation. The position oversees emergency and preventive maintenance for owned and leased properties, responds to Bank-specific facilities requests, and maintains current emergency contact information. It includes quarterly on-site facility visits to assess safety, policy compliance, maintenance needs, clutter, cord management, and aesthetics; exterior building reviews for hardscape and landscaping needs; coordination of annual third-party safety inspections; and timely response to security concerns. The Property Manager reviews and processes invoices for payment. The role assists the Director of Real Estate with bids, project schedules, and detailed cost and budget information. It creates project plans, assembles project teams, facilitates meetings, tracks assigned tasks, and communicates project milestone updates. The Property Manager also works regularly with the Senior Property Manager on project requirements, costs and budgets, work plans, schedules, quality control, and risk identification. Travel may be required, up to 25%.

Requirements

At least 3 years of related experience in facility management, administrative support, or a similar field.
Bachelor's degree or equivalent experience required.
Entry-level knowledge of applicable regulatory and legal compliance obligations, rules and regulations, industry standards, and practices.
Intermediate computer operational skills, including Microsoft Office.
Ability to read and understand architectural drawings, leases, contracts, and construction practices.
Excellent organizational, coordination, and time-management skills.
Ability to provide timely, reliable, and courteous service to internal customers.
Ability to present information effectively and work collaboratively with other departments.
Advanced speaking and writing communication skills.
May require up to 25% travel.

Nice To Haves

Bachelor's degree in a related field preferred.

Responsibilities

Manage day-to-day facility operations at assigned Bank locations.
Manage building configuration changes, employee relocations, and tenant improvements.
Communicate regularly with employees, building owners, and vendors, and manage facility-related processes and procedures.
Maintain current space plans and employee location information; manage relocations, reconfigurations, furniture needs, and installations.
Prepare Property Service Agreements and obtain vendor-management documentation.
Oversee emergency and preventive maintenance for owned and leased properties.
Respond to Bank-specific facilities email requests and maintain current emergency contact information for assigned locations.
Conduct and document quarterly on-site facility visits to assess employee safety, policy compliance, maintenance needs, clutter, cord management, and overall aesthetics.
Walk building exteriors to assess hardscape and landscaping needs.
Coordinate annual third-party safety inspections and respond promptly to identified security concerns.
Review and process invoices for payment in a timely manner.
Assist the Director of Real Estate with obtaining bids, maintaining project schedules, and tracking and reporting project costs and budgets.
Create project plans, assemble project teams, and facilitate project meetings.
Track assigned tasks and communicate project milestone updates to the team.
Work with the Senior Property Manager on project requirements, costs, budgets, work plans, schedules, quality control, and risk identification.