Commercial Property Manager

Harbor Group Management•Philadelphia, PA

11d•Onsite

About The Position

The Commercial Property Manager maximizes the performance, profitability, and protection of commercial assets through lease administration, tenant correspondence, cash management, accounting and banking activities, tenant and vendor relations, and monthly reporting. The position is based at 1818 Market Street in Philadelphia, Pennsylvania, and is classified as exempt. The role handles building administration, financial and accounting processes, reporting, building operations coordination, and tenant relations. It also has supervisory responsibilities, including planning and directing work, addressing complaints, and resolving problems in accordance with organizational policies and applicable laws. The position may include additional duties or special projects assigned by Harbor Group Management Company.

Requirements

At least four years of experience in commercial property management with a major management firm, owner, or developer.
Strong accounting experience.
Ability to perform the essential duties satisfactorily; reasonable accommodation may be made for individuals with disabilities.

Nice To Haves

Class A property experience is highly preferred.

Responsibilities

Review lease abstracts; process move-outs; refund security deposits; and prepare tenant correspondence, including rent increase letters, rent statements, sales requests, and delinquency notices.
Manage accounting, cash, ancillary income, and banking activities, including reviewing and coding vendor invoices, obtaining vendor W-9 forms and required insurance, preparing cash management and reforecast reports, handling deposits, collecting rent, preparing invoices and tenant billbacks, correcting bank reconciliations, and requesting reserve disbursements.
Track tenant sales, certificates of insurance, and preventative maintenance agreements.
Prepare property reports as needed, including weekly occupancy reports, monthly and quarterly management reports, and the annual BOMA Experience Exchange Report if applicable.
Provide expense and reconciliation data for the annual budget and calculate and bill annual operating expense reconciliations.
Communicate with contractors about warranty items and outside building repairs.
Provide tenant electric usage and utility bills to the chief engineer monthly for ENERGY STAR reporting, if applicable.
Schedule outside services and contractors for tenant and building needs, if applicable.
Respond to tenant requests and complaints and ensure follow-up and completion.
Coordinate building-wide and individual tenant special events, if applicable.
Manage the tenant work order process, if applicable.
Continue professional growth through CPM and RPA studies and attendance at BOMA seminars and programs.
Complete special projects as assigned.
Plan, assign, and direct work; address complaints; and resolve problems in accordance with organizational policies and applicable laws.