Property Assistant

Endeavor Real Estate Group•Austin, TX

About The Position

The Property Assistant supports the property management team with daily operations across a portfolio of commercial office, mixed-use, and/or industrial properties. The role covers tenant relations, lease administration, maintenance and vendor coordination, office management, and accounting processes. The ideal candidate is organized, communicates effectively, and takes a proactive approach to problem-solving. The assistant serves as the first point of contact for the management office, handles administrative functions, helps administer lease agreements and maintain property records, participates in accounts payable and related financial work, and coordinates maintenance and repair requests with vendors and maintenance personnel.

Requirements

Experience with Microsoft Office Suite, including Word, Excel, PowerPoint, SharePoint, and Teams.
Excellent written and oral communication and interpersonal skills, including the ability to communicate across digital platforms and in person.
Exceptional organizational and problem-solving abilities.
Effective time management, including prioritizing time-sensitive items and meeting deadlines.
Ability to work independently and as part of a team.
Valid driver’s license and reliable transportation.
1–3 years of general administrative or office experience, or a bachelor’s degree preferred.

Nice To Haves

1–3 years of general administrative or office experience, or a bachelor’s degree preferred.

Responsibilities

Serve as the first point of contact for the management office by answering phones, greeting visitors, and responding to tenant inquiries and requests.
Coordinate management-office administrative functions, including ordering office and kitchen supplies, copier and phone support, and preparing documentation such as agendas, on-call calendars, and contact lists.
Assist with administering lease agreements, ensuring compliance with terms and conditions, and maintaining accurate lease, tenant, and building records.
Participate in accounts payable by coding invoices and processing billbacks.
Assist with additional financial responsibilities as needed, which may include reporting, accounts receivable, budget assistance, and preparing and sending annual statements.
Coordinate maintenance and repair requests and liaise with vendors and maintenance personnel to resolve issues promptly and effectively while maintaining property standards.
Manage and maintain files and documentation, including certificates of insurance, contracts, and utility, maintenance, inspection, and repair records.