Assistant Property Mgr

Premier Payroll Administration•Dallas, TX

1d•$60,000 - $70,000

About The Position

The Assistant Property Manager supports the day-to-day operations of a portfolio of commercial properties. This detail-oriented, service-driven role focuses on tenant service, property administration, and supporting property performance. The position also provides on-site support at multiple properties as needed and assists Property Managers with budgeting, reporting, and special projects.

Requirements

3–5+ years of experience in commercial property management, property administration, or a related field.
Working knowledge of commercial leases, CAM reconciliations, and basic accounting principles.
Familiarity with property management systems.
Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
Excellent written and verbal communication skills.
Strong customer service and interpersonal skills.
Strong organization, time management, and multitasking abilities.
Detail-oriented with a high level of accuracy.
Ability to work independently and collaboratively in a team environment.
Ability to prioritize tasks and meet deadlines in a fast-paced setting.

Nice To Haves

Experience with IMPAK property management software.
Experience supporting multiple properties or a portfolio environment.
Basic understanding of building systems, including HVAC, plumbing, and electrical.
Real estate license or pursuit of industry certifications such as CPM or RPA.

Responsibilities

Process invoices and track payments across multiple commercial properties in accordance with company procedures.
Generate and distribute accurate, timely monthly tenant billing statements.
Calculate and reconcile monthly utility billbacks, including electricity, water, and HVAC.
Maintain and track Certificates of Insurance for tenants and vendors.
Assist with lease administration, including abstracting leases, tracking critical dates, and ensuring compliance with lease terms.
Support rent collection by monitoring delinquencies and following up as needed.
Coordinate tenant move-ins and move-outs, including suite inspections and documentation.
Serve as the primary point of contact for tenant requests and concerns, providing prompt and professional resolution.
Dispatch and coordinate maintenance requests with vendors and engineering staff.
Liaise among tenants, vendors, and property management to support efficient communication and service delivery.
Maintain records of building access cards, parking assignments, and overnight parking requests.
Assist with vendor management, including contract tracking, service scheduling, and performance follow-up.
Maintain organized records of invoices, contracts, purchase orders, and correspondence.
Conduct periodic property inspections to assess cleanliness, safety, and overall asset appearance.
Provide on-site support at multiple properties as needed.
Assist Property Managers with budgeting, reporting, and special projects.
Perform other duties as assigned.