Property Assistant
About The Position
The Property Assistant supports the day-to-day operations of a commercial office portfolio in Westlake Village, Ventura County, California. The role handles a high volume of administrative and operational responsibilities while maintaining accurate records, meeting deadlines, and supporting efficient property operations and exceptional tenant service. The successful candidate is organized, detail-oriented, proactive, comfortable managing competing priorities, and able to communicate professionally with tenants and vendors while collaborating with the property management team.
Requirements
- Strong organizational and time management skills, including the ability to prioritize multiple responsibilities and deadlines.
- Excellent written and verbal communication skills.
- Strong attention to detail and commitment to accuracy, particularly when handling financial and administrative tasks.
- Strong decision-making capabilities and the ability to provide a high level of service to tenants.
- Excellent customer service skills; proactive, results-oriented, and resourceful.
- Ability to meet deadlines without compromising accuracy or quality.
- Proficiency in Microsoft Office, particularly Excel and Outlook.
- Ability to adapt to changing priorities and maintain a positive, collaborative attitude in a fast-paced environment.
Nice To Haves
- Previous experience in commercial real estate, property management, or an administrative support role.
- Familiarity with real estate software such as Yardi, Angus, and similar platforms.
- Experience with contracts, lease agreements, accounts payable, and invoice processing.
Responsibilities
- Process a high volume of invoices weekly, ensuring accurate coding and timely submission.
- Assist with accounts receivable tracking, payment inquiries, and other financial administrative functions.
- Maintain vendor and tenant records, track certificates of insurance, and monitor compliance requirements.
- Assist the property management team with financial documentation, expense tracking, and recurring reporting requirements.
- Maintain accurate records, manage recurring deadlines, track outstanding items, and follow up proactively on tasks requiring attention.
- Develop and maintain strong relationships with property owners, tenants, vendors, and contractors.
- Respond to tenant needs in a timely manner to ensure lease obligations are met.
- Manage administrative tasks, including work orders, service requests, building access requests, and property records.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
