Property Assistant

Colliers International Valuation & Advisory Services • Westlake Village, CA

23h • Onsite

About The Position

Colliers is hiring a Property Assistant in Westlake Village, Ventura County, California. The role supports the day-to-day operations of a commercial office portfolio and involves a high volume of administrative and operational responsibilities. The Property Assistant works collaboratively with the property management team and communicates professionally with tenants, vendors, contractors, and property owners to help ensure efficient operations and strong tenant service.

Key work includes processing invoices, supporting accounts receivable and financial administration, maintaining records and compliance documentation, tracking recurring deadlines and outstanding tasks, and handling work orders, service requests, and building access requests. Previous experience is preferred but not required. The employer will not sponsor work visas; applicants must already be authorized to work in the United States on a full-time basis. Applications are accepted on an ongoing basis.

Requirements

• Strong organizational and time management skills, including the ability to prioritize multiple responsibilities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy, particularly with financial and administrative tasks.
• Strong decision-making capabilities and ability to provide a high level of service to tenants.
• Excellent customer service skills; proactive, results-oriented, and resourceful.
• Ability to meet deadlines without compromising accuracy or quality.
• Ability to adapt to changing priorities and maintain a positive, collaborative attitude in a fast-paced environment.
• Applicants must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

• Previous experience in commercial real estate, property management, or an administrative support role.
• Familiarity with real estate software such as Yardi, Angus, or similar platforms.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience with contracts, lease agreements, accounts payable, and invoice processing.

Responsibilities

• Process a high volume of invoices weekly, ensuring accurate coding and timely submission.
• Assist with accounts receivable tracking, payment inquiries, and other financial administrative functions.
• Maintain vendor and tenant records, track certificates of insurance, and monitor compliance requirements.
• Assist the property management team with financial documentation, expense tracking, and recurring reporting requirements.
• Maintain accurate records, manage recurring deadlines, track outstanding items, and proactively identify and follow up on tasks requiring attention.
• Develop and maintain strong relationships with property owners, tenants, vendors, and contractors.
• Respond to tenant needs in a timely manner to ensure lease obligations are met.
• Manage administrative tasks, including work orders, service requests, building access requests, and property records.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed