Property & Asset Assistant

Riboli Family Wines•Los Angeles, CA

3d•Onsite

About The Position

Riboli Family Wines’ Real Estate Division is seeking a Property & Asset Assistant to support the Riboli family’s commercial and residential real estate portfolio. Working closely with the Real Estate Team, this role helps ensure smooth property operations, tenant satisfaction, vendor coordination, and accurate financial reporting. The ideal candidate has experience in real estate or property operations and administrative or accounting support. The role supports residential property operations, tenant and lease administration, vendor services, property records, and maintenance coordination. It also provides accounting and reporting support, including accounts payable and receivable coordination, budget and expense tracking, General Ledger reporting, and Common Area Maintenance (CAM) reconciliation. The position attends bi-weekly accounting and operational update meetings and may support special projects involving property improvements, acquisitions, or tax reviews. Local travel of up to 50% is required as needed. Pay range: $71,000–$78,000 USD. Riboli Family Wines is an equal-opportunity employer committed to mutual respect, diversity, and inclusion. Duties may change or be added as business needs require.

Requirements

At least 2 years of experience in property management or real estate administration.
Knowledge of general accounting principles (GAAP).
Strong verbal and written professional communication skills with clients, coworkers, and executives.
Strong Microsoft Office Suite skills, including Excel, Word, and Outlook.
Integrity, discretion, and sensitivity when handling confidential company information.
Organized, concise, detail-oriented, flexible, and efficient work style.
Ability to prioritize work and meet deadlines with a sense of urgency.
Ability to interact with individuals at all levels of management.
Positive, can-do attitude and comfort working with a high degree of ambiguity.
Strong organizational and planning skills and a solution-oriented mindset.
Curiosity and desire to continuously learn and grow.

Nice To Haves

Commercial or residential real estate property management experience.
Bachelor’s degree in Business Administration or Real Estate.
Experience with QuickBooks.

Responsibilities

Assist with daily residential property operations, including lease management, rent processing, and maintenance coordination.
Serve as the primary contact for tenant inquiries and service requests.
Maintain oversight of property management teams.
Assist with tenant onboarding, lease renewals, inspections, and move-in and move-out procedures.
Maintain lease records and ensure tenant compliance.
Conduct regular property walkthroughs and identify maintenance needs or issues.
Maintain property records, tenant files, and compliance documentation.
Coordinate vendor services, track work orders, and ensure repairs and maintenance are completed on time.
Obtain and review vendor bids for competitive pricing and quality.
Review vendor invoices for accuracy and compliance with agreed terms.
Ensure vendors meet insurance requirements and other contractual obligations.
Support special projects related to property improvements, acquisitions, or tax reviews.
Generate and run reports, including General Ledger reports, for financial tracking and reporting.
Input and maintain accurate data in the property management accounting system.
Assist with accounts payable and receivable coordination, tenant ledger reviews, and payment tracking.
Support budget tracking and expense reporting for financial control and forecasting.
Prepare and assist with Common Area Maintenance (CAM) reconciliation in accordance with lease agreements and accurate cost distribution.
Collaborate with the accounting team on timely and accurate financial reporting.
Attend bi-weekly meetings for accounting and operational updates.
Travel locally up to 50% as needed.