Property & Asset Assistant
About The Position
Riboli Family Wines’ Real Estate Division is seeking a highly motivated Property & Asset Assistant to support the family’s commercial and residential real estate portfolio. The role works closely with the Real Estate Team to help ensure smooth property operations, tenant satisfaction, vendor coordination, and accurate financial reporting. The ideal candidate has experience in real estate or property operations and administrative or accounting support. The position supports daily residential property management, tenant and vendor relationships, lease administration, maintenance coordination, property records, financial tracking, and reporting. It also contributes to property improvement, acquisition, and tax review projects, and works with the accounting team on timely and accurate financial reporting. Local travel of up to 50% may be required as needed.
Requirements
- At least 2 years of experience in property management or real estate administration.
- Knowledge of general accounting principles (GAAP).
- Strong verbal and written professional communication skills.
- Strong Microsoft Office Suite skills, including Excel, Word, and Outlook.
- Absolute integrity, discretion, and sensitivity when handling confidential company information.
- Ability to be organized, concise, detailed, flexible, and efficient.
- Ability to prioritize work and meet deadlines with a sense of urgency.
- Ability to interact with individuals at all levels of management.
- Positive, can-do attitude.
- Comfort working with a high degree of ambiguity.
- Strong organizational and planning skills and a solution-oriented mindset.
- Genuine curiosity and a strong desire to continuously learn and grow.
- Ability to travel locally up to 50% as needed.
Nice To Haves
- Commercial or residential real estate property management experience.
- Bachelor’s degree in Business Administration or Real Estate.
- Experience with QuickBooks.
Responsibilities
- Assist with daily residential property operations, including lease management, rent processing, and maintenance coordination.
- Serve as the primary contact for tenant inquiries and service requests.
- Maintain oversight of property management teams.
- Assist with tenant onboarding, lease renewals, inspections, and move-in and move-out procedures.
- Maintain lease records and ensure tenant compliance.
- Conduct regular property walkthroughs and identify maintenance needs or issues.
- Maintain and update property records, tenant files, and compliance documentation.
- Coordinate vendor services, track work orders, and ensure repairs and maintenance are completed in a timely manner.
- Obtain and review vendor bids for competitive pricing and quality of work.
- Review vendor invoices for accuracy and compliance with agreed terms.
- Ensure vendors meet insurance requirements and other contractual obligations.
- Support property improvement, acquisition, and tax review projects.
- Generate and run reports, including General Ledger (GL) reports, for financial tracking and reporting.
- Enter and maintain accurate data in the property management accounting system.
- Assist with accounts payable and receivable coordination, including tenant ledger reviews and payment tracking.
- Support budget tracking and expense reporting for financial control and forecasting.
- Prepare and assist with Common Area Maintenance (CAM) reconciliations in accordance with lease agreements and accurate cost distribution.
- Collaborate with the accounting team on timely and accurate financial reporting.
- Attend bi-weekly meetings for accounting and operational updates.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
