Property and Facilities Coordinator
About The Position
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world. University College is the founding college of the University of Toronto. Our welcoming community is built on traditions of openness, inclusivity and diversity. Our student programs address issues of social justice from a variety of perspectives and help students develop the skills to apply what they learn in the classroom to the world around them. We are also home to professors committed to undergraduate education from a range of disciplines, who are leading researchers in their fields. Students, faculty, staff and alumni at University College work together to ensure that all thrive in our vibrant community. As the Property and Facilities Coordinator, you will ensure efficient day to day facilities operation in the residences by providing administrative support to the Manager Operations - Residences, with facilities related functions of caretaking and maintenance. This position also assists in identifying major and minor infrastructure and maintenance projects of the three UC Residences through regular inspections, communication with manager, planning, and scheduling of these projects to provide a high quality and positive residence experience to students living on campus.
Requirements
- Bachelor's degree or acceptable combination of equivalent experience
- Minimum of two (2) years’ experience in facilities management conducting building administration and maintenance duties in a post-secondary, residential, or similar institutional environment
- Experience supervising unionized staff, including coordinating staff schedules
- Experience in preparing and maintaining facilities operational records such as work orders, schedules, inventory tracking
- Demonstrated superior organization skills, including logistics of special events and residentials moves
- Demonstrated experience in Health and Safety issues, Fire Prevention, Emergency Planning and Emergency Response
- Experience responding to facilities urgent issues, emergencies and coordinating repairs
- Excellent interpersonal skills, including verbal and written communication skills.
- Demonstrated ability to prioritize tasks and responsibility, work well under pressure, meet strict deadlines and make sound judgment
- Strong customer service orientation, with excellent interpersonal skills, including verbal and written communication skills
- Ability to manage competing priorities with interruptions from staff and students, others
Nice To Haves
- Experience using StarRez
Responsibilities
- Determining and coordinating logistical details to ensure effective facilities support for events and group stays, including scheduling the setup and takedown of required equipment
- Identifying and reporting facility repair and/or maintenance needs; checking that work orders are completed appropriately
- Coordinating and communicating work being performed on facilities to minimize disruptions to daily operations
- Coordinating and facilitating the timely resolution of minor maintenance and repair issues
- Conducting routine building inspections; scheduling ongoing building maintenance
- Liaising with clients to resolve minor complaints and address issues in the residence
- Analyzing service delivery and/or internal processes and recommending improvements
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
