Administrative and Facilities Coordinator

General Dynamics Mission Systems, Inc•Middletown, RI

7d•$23 - $25

About The Position

This role is responsible for managing office and facility operations, including receiving and logging materials, packing and preparing shipments, maintaining supplies, managing the stockroom, and escorting visitors. It also involves coordinating with the Facility Security Officer (FSO) for site access compliance and conducting routine inspections of safety equipment. The position serves as the primary point of contact for facilities issues, IT support coordination, and outside vendors. Additionally, the role involves coordinating travel arrangements and preparing expense reports for on-site employees, ensuring compliance with company travel policies.

Requirements

High School Diploma or the equivalent is required.
Department of Defense Secret security clearance is obtainable within a reasonable amount of time after hire.
Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.
U.S. citizenship is required.
Related Vocational Training plus a minimum of 2 years administrative or business experience
Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Solid writing and editing skills, vocabulary and grammar
Self-starter who can apply discretion when dealing with sensitive information/situations

Nice To Haves

Prior experience in office administration, shipping/receiving, stockroom operations, or facilities support preferred.
Exceptional organization and time management skills, attention to detail, and ability to multi-task high priorities
Outstanding interpersonal skills and a professional demeanor in interacting with a wide variety of people
Ability to work independently, within established procedures
Strong communication skills
Identifies opportunities to apply AI for continuous improvement and innovation

Responsibilities

Receives, inspects, and logs incoming materials and deliveries; coordinates with engineering staff to ensure proper disposition.
Packs and prepares materials for outbound shipment in support of direct program activities.
Processes and tracks shipping requests, coordinating with freight carriers and internal stakeholders.
Maintains and restocks office supplies, breakroom consumables, and general facility items to support daily operations.
Manages the on-site stockroom, including inventory tracking, organization, and control of parts and materials.
Escorts visitors and coordinates with the Facility Security Officer (FSO) to ensure compliance with site access requirements.
Conducts routine inspections of safety equipment (AED, fire extinguishers) and maintains associated records.
Serves as the primary point of contact for facilities issues, IT support coordination, and outside vendors.
Coordinates travel arrangements for on-site employees, including transportation, lodging, and itinerary planning, with awareness of applicable security processes for international travel.
Prepares and submits expense reports for travel reimbursements on behalf of on-site employees to ensure timely filing.
Maintains familiarity with company travel policy and expense reporting tools to provide accurate guidance to on-site employees.