Property & Administration Supervisor

Payukotayno James & Hudson Bay Family Services•Moosonee, ON

1d•CA$91,138 - CA$106,649•Hybrid

About The Position

The Property & Administration Supervisor is responsible for the oversight of facilities management, administrative operations, and asset coordination across Payukotayno’s multiple office locations. This role supervises staff in maintenance, reception, records, procurement, and general administration, ensuring safe, accessible, and culturally responsive workspaces that support frontline service delivery. The Supervisor plays a key role in aligning day-to-day operations with health and safety standards, capital management requirements, and community-based service expectations across Treaty 9 territory.

Requirements

Diploma or degree in Business Administration, Facilities Management, or a related field (or equivalent lived/professional experience)
Minimum 4 years of relevant experience in facilities, administration, or operations management
Knowledge of safety regulations, procurement practices, and building service systems
Strong interpersonal, problem-solving, and organizational skills
Satisfactory Criminal Record Check including Vulnerable Sector Screening
Valid Ontario Class G Driver’s License and access to a reliable vehicle
Ability to travel between sites and manage occasional after-hours facility issues
Physical ability to navigate buildings, perform inspections, and oversee site setup

Nice To Haves

Supervisory experience in a multi-site organization considered a strong asset

Responsibilities

Supervise maintenance, custodial, and grounds staff at all agency sites
Oversee building upkeep, repairs, health and safety protocols, and contractor coordination
Track lease agreements, building inspections, and asset inventories
Manage reception, courier, supplies, room bookings, and administrative processes
Supervise Imaging & Records Clerks and Administrative Assistants
Ensure consistency in forms, records, signage, and front-line support across offices
Oversee purchasing of office supplies, furnishings, equipment, and maintenance materials
Ensure procurement complies with agency policy, funder rules, and value-for-money principles
Maintain inventory systems and support lifecycle planning for major assets
Coordinate routine and emergency building safety checks, fire inspections, and accessibility audits
Ensure compliance with occupational health and safety standards and AODA requirements
Support staff in creating safe, welcoming, and culturally relevant office environments
Provide daily supervision, coaching, and performance feedback to administrative and facilities staff
Develop schedules, assign tasks, and monitor workload and service quality
Support onboarding, training, and development in facilities, records, and admin functions
Assist the Director of Finance and Administration with budgeting, project planning, and contract monitoring
Participate in space planning, office relocations, and emergency response coordination
Prepare internal reports on facility status, project updates, and admin service metrics