Supervisor, Office Administration

InterPark LLC/PreFlight LLC•Chicago, IL

5d•$60,000 - $72,000•Onsite

About The Position

We are seeking a highly organized, proactive, and professional Office Supervisor / Executive Assistant to the CEO / Legal Assistant to support the CEO and senior leadership team. This role ensures the smooth day-to-day operation of the office while providing high-level administrative support and light legal assistance to internal counsel. The ideal candidate brings strong interpersonal skills, sound business judgment, and the ability to anticipate needs in a fast-paced environment, while partnering closely with the Administrative Assistant to keep operations running seamlessly.

Requirements

3–5+ years of experience in an executive assistant, office manager, or similar role
Strong organizational and multitasking skills with exceptional attention to detail
Excellent interpersonal and communication skills
Demonstrated business acumen and professionalism with senior leadership
Ability to handle sensitive and confidential information with discretion
Proactive, resourceful, and solution-oriented mindset
Must submit your application for employment through www.interparkholdings.com/careers.aspx to be considered for this position.
Must have unrestricted authorization to work in US.
Must be at least 18 years of age. If working at an off-airport location, you must be 21 years or older based on airport requirements.
Must be willing to submit to and pass a background investigation, drug test and reference checks.
Must possess vision and hearing faculties sufficient to perform essential functions.

Nice To Haves

Experience supporting legal or compliance functions is a plus

Responsibilities

Oversee daily office operations to ensure a professional, well-functioning environment
Partner closely with the Administrative Assistant to coordinate priorities and ensure coverage
Manage office supplies, inventory, and vendor relationships
Coordinate department lunches, company events, and internal meetings
Partner with facilities/vendors on maintenance and office needs
Provide direct administrative support to the CEO, including calendar management, meeting coordination, and communications
Assist General Counsel, CIO/CFO and other senior leaders as needed
Prepare materials, agendas, and logistics for executive and board meetings
Coordinate board meetings, including catering, room setup, and materials distribution
As needed and in coordination with other assistants, provide administrative support to internal counsel, including document formatting, organization, and file management.
Maintain and organize contracts and legal records with a high level of confidentiality, utilizing LinkSquares to manage contract workflows and track key terms, deadlines, and document status
Coordinate document execution (e.g., DocuSign) and maintain records
Support internal coordination on routine legal-related requests
Foster a positive office environment
Support cross-functional communication and coordination
Anticipate needs and proactively solve problems