Executive Office Supervisor Tribal Administration

Kenaitze Indian Tribe • Kenai, AK

2d • Onsite

About The Position

The Executive Office Supervisor provides high-level support to the Executive Directors needed. The Executive Office Supervisor is responsible for performing a wide variety of administrative functions, including but not limited to support through the coordination of schedules, meetings, travel, and distribution of information from the Executive Office to staff.

Requirements

• Three (3) years of experience in executive-level administration
• Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy
• Must be a Public Notary or obtain within 90 days of hire
• Proficiency with Microsoft Suite, or obtain training within 90 days of hire
• Conducts business in a service-oriented manner that is attentive, pleasant, respectful, and kind when dealing with un'ina, visitors, co-workers, and others
• Ability to multi-task, work independently, and meet deadlines
• Must exercise extreme discretion and follow confidentiality policies and regulations
• Must ensure quality communication when addressing the needs of the Executive Director, Tribal Council, Tribal Members, and staff in a professional manner
• Must be self-motivated with a positive approach
• Must possess excellent organizational skills and the ability to prioritize multiple projects and deadlines
• Must have excellent skills in writing, editing, proofreading, and formatting documents
• Must have excellent customer service and active listening skills when addressing customer concerns and other conflicts
• Ability to prioritize multiple projects and deadlines
• Ability to adapt well to change
• Ability to work independently as well as collaboratively
• This position is a covered position subject to all requirements of the Alaska Barrier Crimes Act (ABCA) and the Indian Child Protection and Family Violence Prevention Act (ICPA). ABCA and ICPA requirements apply and must be complied with at all times in order to remain in the position.

Nice To Haves

• Knowledge and experience working with cultural diversities

Responsibilities

• Fields phone calls and routes as appropriate
• Responsible for reviewing and prioritizing all incoming mail and documents requiring signatures by authorized signers
• Manage the Executive Director's calendar
• Provide administrative support to the Executive Director
• Maintain and update an Excel spreadsheet of motions and directives for the Executive Director
• Collaborate and engage with Department Directors regarding motions and directives as directed
• Oversee and assist with the coordination of all travel arrangements for the Executive Director and Tribal Council Members when support staff is unavailable, ensuring compliance with the Tribe's policies and procedures
• Responsible for WorkPlace entries for the Tribal Administration purchase card within the timeline required by the Finance Department
• Ensures compliance with Tribal, federal, state, and local employment laws and regulations, Tribal policies, and TERO ordinance

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree