Administrative Assistant - Tribal Council Office

Pokagon Band Of Potwatomi Indians•Dowagiac, MI

1d•Onsite

About The Position

Provide administrative support to the Executive Secretary of the Tribal Council, while maintaining decorum and confidentiality when working with clients. This role involves supporting the daily operations of the Executive Secretary, managing confidential files, coordinating inventory, preparing financial requests, and assisting with Tribal Council meetings and events.

Requirements

High School Diploma or GED is required.
Minimum one (1) year of prior administrative support work experience.
Proficiency with Microsoft Office applications.
Highly organized and capable of handling a number of sensitive and important tasks simultaneously and confidentially.
Excellent communication and interpersonal skills.
Ability to deal with various personalities while maintaining a professional demeanor at all times.
Ability to work occasional nights and weekends.

Nice To Haves

Indian Preference Pokagon Band Preference Code applies.

Responsibilities

Maintain complete confidentiality of all files and records of Council/Committee business.
Follow Freedom of Information Act (FOIA) guidelines as it pertains to obtaining written consent from the Executive Secretary prior to releasing records outside of the Tribal Council office.
Support daily operations of the Executive Secretary to include general office tasks and reception duties.
Maintain departmental administrative confidential filing system including the control of files for meeting minutes, reports, correspondence, etc.
Coordinate departmental inventory and order office and kitchen supplies per written policy.
Prepare and track accounts payable requests and other check requests.
Track and route incoming Council/Committee mail according to internal policies and procedures.
Prepare tickets for concert drawings, distribute the tickets, and contact the appropriate winners.
Manage calendar and reservations for legal/Tribal Council area conference room.
Prepare and set up for Tribal Council meetings as needed including set up for meals.
Work second Saturday of every month for tribal citizens meeting.
Work Annual Meeting and quarterly Meeting.
Manage and coordinate travel needs for BCCC’s including Tribal Council and PGA as needed.
Collect and post BCCC agendas including Tribal Council and PGA.
Perform other related functions as assigned.