Projects Coordinator

Hill international•Phoenix, AZ

1d•Onsite

About The Position

Hill International is seeking a Projects Coordinator in Phoenix, Arizona. The role supports Tenant Improvement (TI) projects through design-submittal coordination, meeting and permit administration, project tracking and reporting, and assistance with project close-out. The coordinator also provides support to project managers, tenants, contractors, stakeholders, and the JOC Program, and may cover the front reception desk as needed. The position is full-time and on-site. Responsibilities include maintaining project records and tracking data, coordinating project communications and status updates, and supporting project procedures and organizational goals.

Requirements

Bachelor’s degree in construction management, or a high school diploma with 2+ years of administrative, project coordinator, and/or document control experience within the construction industry.
Strong written and verbal communication skills, including the ability to relay detailed information.
Knowledge of applicable programs, Microsoft Office, Word, Excel, PowerPoint, MS Teams, Adobe Acrobat, and SharePoint.
Ability to develop, interpret, and adhere to policies and procedures.
Willingness to work full-time on-site.
Ability to work on a team and support project and organizational goals.

Responsibilities

Manage incoming design package submittals for TI Projects, including creating routing sheets, distributing packages for review, compiling and organizing review comments, and preparing tracking spreadsheets for Aviation stakeholder responses.
Schedule TI Project kick-off, project coordination, and pre-construction meetings; prepare and distribute meeting minutes for review and comment.
Create and update the electrical shutdown calendar and coordinate work activity notices with PSM-2.
Attend site visits and punch walks; take photos and field notes and compile data for project managers.
Gather information to support project managers with conflict resolution.
Create meeting agendas and sign-in sheets for TI project meetings.
Create AFP Transmittals, Release Letters, and Expedited Review Forms for design submittals requiring permits, and track AFP review status.
Process yearly renewal of AFP permits and maintain the associated address log.
Create subsurface investigation permits.
Keep the TI Handbook, TI Flowchart, TI Checklists, and associated standard forms up to date.
Set up G:\ drive hard files for new TI projects.
Set up projects in Unifier.
Track and analyze TI project data and performance metrics.
Coordinate monthly TI project status updates and distribute weekly, monthly, and annual reports for DCS and Aviation management.
Assist in creating PowerPoint presentations for stakeholder and executive management presentations, as required.
Assist with entering timecards into SAP.
Keep TI tracking data current with project information and status.
Cover the front reception desk as needed.
Respond to tenant and contractor inquiries about the TI process.
Assist project managers with TI project close-out procedures, finalize paperwork, and track as-built plan delivery status.
Assist with the JOC Program as needed, including reviewing project invoices, preparing and routing documents for review or approval, and tracking project submittals.