Corporate Projects Coordinator

One More Child•Lakeland, FL

About The Position

The Corporate Projects Coordinator ensures organizational compliance with business requirements in all states where the organization provides services or has employees. The role supports the Executive Director with project management, meeting notes, and assigning action steps in Asana. The successful candidate is a self-starter who provides strong customer service, pays close attention to detail, exercises sound judgment in a fast-paced environment, and is motivated to move administrative projects forward and maintain business compliance. The position requires adaptability, initiative, collaboration, and the ability to manage individual tasks and shifting priorities. The role is in the Finance and Administration department. It includes coordinating project records and documentation, supporting expansion compliance and record-retention efforts, collaborating with legal counsel as needed, and providing mail-processing and front-desk coverage. The employee must handle confidential information discreetly and support the Executive Director and cross-functional organizational priorities.

Requirements

High school diploma or GED.
At least 2 years of relevant administrative work experience.
Minimum age of 21 to drive an agency-owned vehicle.
Proficiency with Microsoft Office 365, specifically Word, Excel, Teams, and Outlook.
Willingness to use and/or learn efficiency platforms such as SharePoint and Asana.
Ability to maintain confidential employee, client, and organizational information.
Effective oral and written communication skills.
Ability to follow oral and written instructions, meet deadlines, and work independently and as part of a team.
Ability to analyze situations, determine appropriate next steps, and implement solutions.
Time- and priority-management skills.
General knowledge of standard office practices and office equipment.
Commitment to live in a manner consistent with the organization’s stated Christian faith context.
Personal conversion experience with Jesus Christ and scriptural baptism.
Commitment to ministry through vocation and a sincere desire to seek God and His kingdom.
Personal devotional habits and practices, such as Bible study, prayer, and daily meditation.
Membership in and regular attendance at a local New Testament evangelical church.
Engagement in witness activities as a normal part of life.

Nice To Haves

Notary in the state of Florida.
3–5 years of experience in a high-level support role at a nonprofit organization.
Dependable, highly motivated self-starter.
Detail-oriented, highly organized, and able to manage varied tasks efficiently and accurately.
Ability to build effective professional working relationships internally and externally.
Ability to maintain a positive attitude and promote constructive resolution of problems and concerns.

Responsibilities

Use Asana to track, update, and manage assigned projects.
Use SharePoint to review, store, and manage department files.
Ensure documentation and administrative requirements are met for identified projects.
Assist with organizational expansion compliance tasks, including business registrations, annual reporting, and charitable solicitation registration.
Create and manage Asana projects to update the organization’s projects.
Collaborate with legal counsel as needed for national expansion.
Participate in the Mail Processing team.
Provide front-desk support, including filling in at the front desk and answering overflow calls as needed.
Handle confidential and sensitive information with discretion.
Support the organization’s ongoing record-retention projects.
Support execution of cross-functional projects tied to organizational priorities.
Support the Executive Director as needed.
Perform other duties as assigned.