Projects Coordinator

Hill International•Phoenix, AZ

2h•Onsite

About The Position

Hill International is seeking a Projects Coordinator in Phoenix, Arizona. The role supports tenant improvement (TI) projects and the JOC Program through project coordination, document control, reporting, data tracking, meeting support, and assistance to project managers. The position is full-time and on-site.

Requirements

Bachelor’s degree in construction management, or a high school diploma with at least 2 years of administrative, project coordinator, and/or document control experience within the construction industry.
Strong written and verbal communication skills and ability to relay detailed information.
Knowledge of Microsoft Office, Word, Excel, PowerPoint, MS Teams, Adobe Acrobat, and SharePoint.
Ability to develop, interpret, and adhere to policies and procedures.
Willingness to work full-time on-site.
Ability to work on a team and support project and organizational goals.

Responsibilities

Manage incoming design package submittals for TI projects by creating routing sheets, distributing packages for review, compiling and organizing comments, and preparing tracking spreadsheets for Aviation stakeholder responses.
Schedule TI project kick-off, coordination, and pre-construction meetings; prepare and distribute meeting minutes for review and comment.
Create and update the electrical shutdown calendar and coordinate work activity notices with PSM-2.
Attend site visits and punch walks; take photographs and field notes and compile data for project managers.
Gather information to support project managers with conflict resolution.
Create agendas and sign-in sheets for TI project meetings.
Create AFP transmittals, release letters, and expedited review forms for permit-required project design submittals, and track AFP review status.
Process annual AFP permit renewals and maintain the associated address log.
Create subsurface investigation permits.
Keep the TI Handbook, TI Flowchart, TI Checklists, and associated standard forms up to date.
Set up G:\ drive hard files for new TI projects.
Set up projects in Unifier.
Track and analyze TI project data and performance metrics.
Coordinate monthly TI project status updates and distribute weekly, monthly, and annual reports for DCS and Aviation management.
Assist with PowerPoint presentations for staff presentations to stakeholders and executive management, as required.
Assist with entering timecards into SAP.
Keep TI tracking data up to date with project information and status.
Cover the front reception desk as needed.
Respond to tenant and contractor inquiries about the TI process.
Assist project managers with TI project close-out procedures, finalize paperwork, and track as-built plan delivery status.
Assist with the JOC Program as needed, including reviewing project invoices, preparing and routing documents for review and approval, and tracking project submittals.