Project Support Specialist

Dewberry•Owings Mills, MD

5d•Onsite

About The Position

Dewberry is seeking a detail-oriented Project Support Specialist to support its Transportation group in the Owings Mills, Maryland office. The role supports the Deputy Business Unit Manager and project managers and engineers with project account setup, financial reporting, progress reports, invoices, site notifications, and general administration. Assignments are varied and call for strong communication and collaboration skills. The position includes financial coordination for assigned projects as well as administrative and office-support duties. The salary range is $72,000–$91,000. Dewberry will not sponsor a new applicant for work authorization. An offer of employment is contingent on a background screening, which may include employment, education and credential verification, a driving record check, a criminal background check, and an investigative consumer report, conducted in compliance with applicable laws.

Requirements

At least 5 years of relevant experience.
High school diploma or equivalent required.
Proven history of maintaining financial and technical data.
Knowledge of business contracts and invoice processing.
Proficiency with Microsoft Office Suite, particularly Excel.
Knowledge of financial database systems and the use and application of business tools and workflows.
Excellent verbal and written communication skills.
Ability to multitask and strong organizational skills.
Self-starter able to translate direction, feedback, and strategy into actionable results.
Strong collaboration skills with employees at all levels and across different parts of an organization.
Ability to interpret data and identify issues based on trends.

Nice To Haves

Bachelor’s-level business education preferred.

Responsibilities

Set up and verify project contracts.
Process subconsultant agreements and invoices.
Handle collections and track outstanding invoices.
Prepare manual project invoices in Excel for select clients.
Prepare project closeout letters.
Prepare and distribute standardized, monthly, quarterly, and as-needed financial reports.
Assist with day-to-day financial management of assigned projects.
Coordinate meetings, including arranging food and beverage services, setting up virtual or in-person meetings, and sending reminders.
Prepare meeting notes.
Handle sensitive information with complete discretion.
Serve as the point of contact with Building Management and coordinate with various contractors.
Maintain electronic and hard-copy project files and archives.
Track department leads in internal lead-tracking software for proposals and change orders.
Coordinate mailing of letters and site or hearing notices.
Track office supplies and place orders.
Perform other administrative duties as required.