Project Support Specialist

Dewberry•Owings Mills, MD

6d•$72,000 - $91,000•Onsite

About The Position

Dewberry is seeking a detail-oriented Project Support Specialist to support its Transportation group in the Owings Mills, Maryland office. The role provides project account setup, financial reporting support, progress reports, invoices, site notifications, and general administrative assistance to the Deputy Business Unit Manager and project managers and engineers. Assignments are diverse and require strong communication and collaboration skills.

Requirements

At least 5 years of relevant experience.
High school diploma or equivalent.
Proven history of maintaining financial and technical data.
Knowledge of business contracts and invoice processing.
Proficiency with Microsoft Office Suite, particularly Excel; knowledge of financial database systems and the use and application of business tools and workflows.
Excellent verbal and written communication skills.
Ability to multitask and excellent organizational skills.
Self-starter with demonstrated ability to turn direction, feedback, and strategy into actionable results.
Strong collaboration skills with employees at all levels and across different parts of an organization.
Ability to interpret data and identify issues based on trends.

Nice To Haves

Bachelor’s-level business education is preferred.

Responsibilities

Set up and verify project contracts.
Process subconsultant agreements and invoices.
Collect and track outstanding invoices.
Prepare manual project invoices in Excel for select clients.
Prepare project close-out letters.
Prepare and distribute standardized monthly, quarterly, and as-needed financial reports.
Assist with day-to-day financial management of assigned projects.
Coordinate meetings, including arranging food and beverage services, setting up virtual or in-person meetings, and sending reminders; process meeting notes.
Handle sensitive information with complete discretion.
Serve as a point of contact with building management and coordinate with various contractors.
Assist with filing and archiving electronic and hard-copy project documents.
Track departmental leads for proposals and change orders using internal lead-tracking software.
Coordinate mailing of letters and site or hearing notices.
Help track office supplies and place orders.
Perform other administrative duties as required.